Executive Assistant

Executive Assistant

We're looking for a highly organised, proactive Executive Assistant to provide part-time support to a busy executive managing multiple professional commitments and businesses. This is a varied role where no two days are necessarily the same. Our client works across several organisations and projects, balancing responsibilities spanning operations, HR, business development, strategic consulting, and government contracting. With multiple inboxes, calendars, clients and competing priorities to manage, the successful candidate will play an important role in bringing structure, organisation and efficiency to the day-to-day workload. This is not a role for someone who simply waits to be told what to do. We're looking for someone who can think ahead, take initiative, ask smart questions and confidently make suggestions.

Manage and organise multiple email inboxes and calendars

Provide day-to-day executive and administrative support

Help prioritise tasks and keep track of competing deadlines

Draft emails, documents, communications and other materials on behalf of the executive

Support with administrative tasks across multiple businesses and projects

Help organise information and keep workflows moving efficiently

Take ownership of delegated tasks from start to finish

Proactively identify areas where additional support or follow-up may be required

Assist with research, preparation and ad-hoc projects as needed

Help create greater structure and organisation across a busy and varied workload

Learn and work across different systems and platforms as required

The ideal candidate will be an experienced Executive Assistant or senior administrative professional who is comfortable supporting a busy executive with a varied and fast-moving workload.

Highly proactive – able to anticipate needs rather than waiting for instructions

Organised and detail-oriented, with excellent follow-through

Comfortable managing multiple priorities and competing deadlines

Confident asking questions when something isn't clear

Comfortable speaking up, making suggestions and respectfully challenging when appropriate

Able to work independently and take ownership of tasks

Professional, personable and reliable

Adaptable and comfortable switching between strategic and highly tactical tasks

Discreet and trustworthy when handling sensitive information

An excellent written and verbal communicator

Most importantly, you should be someone who can become a trusted right hand — someone who doesn't just complete tasks, but helps make the executive's working life more organised and manageable.

Previous experience as an Executive Assistant, Personal Assistant, Senior Administrator or similar

Strong experience managing email and calendars

Excellent Microsoft Office / Microsoft 365 skills

Strong written communication and document drafting skills

Excellent organisational and time-management abilities

Comfortable working remotely and independently

Experience using AI tools such as ChatGPT is highly desirable

Familiarity with Claude or similar AI productivity tools is a plus

Experience with CRM platforms or other business systems would be beneficial, but training can be provided where required.

$600 - $800 a month

100% REMOTE $50 birthday bonus $200 testimonial bonus NO TRACKER. NO PROBLEM