Legal Secretary

Legal Secretary

Our law firm client, a leading labor and employment law practice, is seeking a highly skilled Legal Secretary to join their Philadelphia office. This role is ideal for a detail-oriented professional with strong secretarial expertise, advanced typing skills, and hands-on experience with court e-filing and docket management. This position plays a critical role in supporting attorneys and ensuring seamless legal operations and exceptional client service.

Key Responsibilities:

• Prepare, revise, format, and proofread briefs, pleadings, correspondence, and other complex legal documents with a high degree of accuracy
• Maintain fast and accurate typing speed to support busy litigation practices
• File documents electronically in State and Federal Courts, including experience with e-filing systems such as PACER and ECF
• Manage and monitor attorney calendars, court deadlines, and case dockets to ensure compliance with filing requirements
• Maintain organized and accurate client and case files using document management and practice management systems
• Coordinate scheduling, meetings, and travel arrangements for attorneys
• Review, enter, and adjust timekeeper timesheets; assist with billing processes, pre-bill review, and reimbursements
• Provide professional telephone support and occasional receptionist coverage as needed
• Review vendor invoices, prepare check requests, and ensure timely submission for payment

Requirements:

• High school diploma required; college degree preferred
• Minimum of 3 years of experience as a Legal Secretary, preferably in litigation
• Demonstrated strong secretarial skills, including advanced document formatting and high typing proficiency
• Proven experience with State and Federal Court e-filing systems (PACER, ECF, and applicable state platforms)
• Experience managing or supporting docketing functions and tracking court deadlines
• Proficiency with legal research and case management tools (LexisNexis, PACER, ECF)
• Familiarity with practice management, timekeeping, and expense platforms (e.g., Aderant Milana, Concur)
• Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook), including complex formatting (tables of authorities and contents)
• Strong understanding of legal terminology, litigation procedures, and court rules