Administrative Assistant

Job Description

Job Description

CLIENT HIGHLIGHT
The client you’ll be supporting is a Fortune 500 global leader in energy technology, focused on helping the world produce cleaner, more reliable power. Their teams design and improve the systems that keep homes, businesses, and communities running, from gas and wind turbines to the electrical grids that connect them. This is a chance to be part of a company that’s driving innovation, supporting sustainability, and shaping the future of energy.

LOCATION
Greenville, SC

COMPENSATION
$20 per hour

SCHEDULE
Hybrid: 24 hours per week, on site 2 days per week

CONTRACT TERM
1 year with high likelihood of extension or conversion to full time employee

POSITION OVERVIEW
The Administrative Assistant provides critical day-to-day administrative and operational support in a fast-paced professional environment. This role partners closely with the Executive Administrator to support leadership priorities, employee engagement initiatives, scheduling coordination, communications, meeting logistics, and site operations. The ideal candidate is highly organized, detail-oriented, adaptable, and capable of managing multiple priorities with professionalism and discretion.

RESPONSIBILITIES
• Provide direct administrative support to the Executive Administrator
• Assist with calendar management, meeting coordination, travel arrangements, visa processing, and expense reporting
• Coordinate conference rooms, catering, visitor logistics, and meeting preparation activities
• Support employee engagement initiatives, leadership meetings, site events, and special projects
• Track action items, deadlines, and follow-up activities to ensure timely completion
• Maintain organized records, documentation, and administrative processes
• Partner cross-functionally to support execution of business and site priorities
• Handle confidential and sensitive information with professionalism and discretion
• Maintain and manage floor plans and employee cubicle assignments
• Utilize workflow systems to request purchase orders and track approvals
• Submit and coordinate work orders for facility and maintenance concerns
• Coordinate and maintain communications displayed across onsite monitors and communication systems
• Provide operational and coordination support for large-scale activities and initiatives
• Adapt to evolving business needs and support additional responsibilities as assigned

PERFORMANCE MEASUREMENT
• Timeliness and accuracy of administrative support activities
• Effectiveness of scheduling and coordination efforts
• Quality and organization of records and documentation
• Responsiveness to leadership and business needs
• Successful execution of meetings, events, and operational activities
• Accuracy and follow-through on action items and deadlines
• Professionalism and collaboration across teams

REQUIRED QUALIFICATIONS/SKILLS
• High school diploma or equivalent required; some college preferred
• Previous administrative support experience preferred
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, and Teams
• Ability to prioritize tasks and work effectively in a fast-paced environment
• Strong attention to detail and follow-through
• Ability to maintain confidentiality and handle sensitive information professionally
• Self-motivated with a collaborative and team-oriented mindset

PREFERRED QUALIFICATIONS/SKILLS
• Proactive problem-solving capabilities
• Ability to adapt quickly to changing priorities and business needs
• Strong professionalism and executive presence
• Experience supporting operational coordination efforts and site activities
• Positive attitude with a willingness to learn and grow
• Experience coordinating meetings, events, or employee engagement activities