Office Operations and Facilities Supervisor

Abwaab | Office Operations and Facilities Specialist

Location - Baghdad, Iraq

Role Overview:

We are seeking a highly organized and proactive Office Operations and Facilities Specialist to take full ownership of the day-to-day operations, facilities management, and overall readiness of our Iraq office building. This role is responsible for ensuring smooth office operations across all three floors, maintaining workplace standards, managing office facilities and services, and supporting a productive, safe, and organized environment for employees and visitors.

The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities while coordinating effectively with employees, vendors, service providers, and internal stakeholders. The successful candidate will demonstrate strong ownership, accountability, and a hands-on approach to maintaining operational excellence, office functionality, and workplace standards.

Responsibilities:

Office Operations & Facility Management:

• Take ownership of the office building and ensure smooth day-to-day operations across all floors.
• Monitor and maintain office readiness, organization, cleanliness, and operational efficiency.
• Coordinate and follow up on office maintenance requirements, repairs, and technical issues.
• Ensure all office areas remain functional, professional, organized, and aligned with company standards.
• Coordinate with building management, service providers, and vendors to ensure uninterrupted office operations.
• Ensure all office areas remain functional, professional, organized, and aligned with company standards.

Inventory & Office Supplies Management:

• Manage office inventory, supplies, consumables, and storage areas efficiently.
• Monitor stock levels and ensure timely replenishment of office and operational supplies.
• Maintain organized inventory tracking and accurate records of office assets and supplies.
• Coordinate procurement requests and vendor follow-up when needed.

Office Hygiene & Workplace Standards:

• Ensure high standards of office hygiene, cleanliness, and workplace presentation.
• Coordinate with cleaning staff and service providers to maintain office readiness throughout the day.
• Conduct regular inspections and follow up on operational, maintenance, or hygiene concerns.

Stakeholder Coordination & Communication:

• Coordinate effectively with employees, vendors, building management, and different departments.
• Support office-related requests while maintaining operational priorities and service standards.
• Communicate professionally and effectively to ensure smooth coordination and timely issue resolution.

Administrative & Operational Support:

• Support day-to-day office administration and operational activities.
• Assist in organizing office logistics, meetings, company events, and operational requirements when needed.
• Maintain proper documentation, trackers, records, and reports related to office operations, inventory, and facilities.
• Support the implementation and improvement of office processes, procedures, and workplace standards.

Requirements and skills:

• 24 years of experience in office administration, facilities coordination, office operations, workplace management, or related roles.
• Strong organizational and time management skills with high attention to detail.
• Excellent communication and stakeholder management skills.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Experience handling inventory management, office supplies, vendor coordination, and facilities-related activities.
• Strong sense of ownership, accountability, and operational follow-up.
• Ability to work independently and maintain a professional and organized office environment.
• Proficiency in Microsoft Office and Google Workspace tools.
• Bachelor's degree or diploma in Business Administration, Facilities Management, Operations, or a related field is preferred.