Administrative Assistant

Job Description

Job Description

Benefits:

• Bonus based on performance
• Employee discounts
• Flexible schedule
• Opportunity for advancement
• Paid time off

Company: Plumb Bros LLC
Position: Administrative Assistant
Employment Type: Full-Time

Richardson, TX

Position Overview

Plumb Bros LLC is looking for a dependable, organized, and professional Administrative Assistant to support our office operations and management team. This position will handle a variety of administrative and customer service responsibilities while helping keep the office organized, stocked, and running efficiently.

The ideal candidate is someone who is organized, detail-oriented, dependable, professional, and comfortable multitasking in a fast-paced environment.

Responsibilities

• Perform daily administrative and clerical tasks to support office operations.

• Manage social media accounts.

• Follow up with customers regarding service requests, appointments, estimates, invoices, and other company matters.

• Provide excellent customer service and maintain professional communication with customers, vendors, and employees.

• Assist management with daily administrative needs and special projects.

• Maintain organized digital and physical files and records.

• Perform data entry and ensure information is entered accurately and kept up to date.

• Receive, sort, distribute, and send incoming and outgoing mail and packages.

• Ensure the office remains properly stocked.

• Maintain a clean, organized, and professional office environment.

• Manage company inventory.

• Organize company meetings, employee meetings, training sessions, and company events.

• Help coordinate meeting schedules, supplies, food, materials, and other event needs.

• Assist with employee paperwork, forms, and other administrative documentation.

• Maintain calendars, schedules, and appointments as needed.

• Prepare, organize, scan, copy, and file documents.

• Communicate with vendors and suppliers when necessary.

• Assist with scheduling and coordinating company operations.

• Maintain confidentiality of company, employee, and customer information.

• Perform other administrative duties as assigned by management.

Qualifications

• Previous administrative, office, or customer service experience in construction preferred.

• Strong organizational and time-management skills.

• Excellent verbal and written communication skills.

• Professional and friendly attitude.

• Strong attention to detail and accuracy.

• Ability to multitask and prioritize responsibilities.

• Comfortable using computers, email, Microsoft Office, Google Workspace, and other office software.

• Ability to learn company-specific software and systems.

• Ability to work independently while also working effectively with a team.

• Dependable, punctual, and responsible.

What We’re Looking For

We are looking for someone who takes pride in their work and understands the importance of keeping an office organized and running smoothly. This person will play an important role in supporting both management and the field team and will be expected to communicate effectively, stay on top of tasks, and take initiative when something needs to be done.

If you are organized, dependable, professional, and enjoy helping others, we would love to hear from you!