CLERK - ADMINISTRATIVE ASSISTANT STEM ACADEMY

Job Title: Administrative Assistant Starting Date: Immediately Wage/Hour Status: non-exempt Reports to: Assigned Staff of Operating Partner Pay Grade: Clerical 5 Department / School: STEM Academy Days: 227 Position Type: Full Time Salary: $139.60 to $194.80 Per Day Qualifications High School diploma Good communication and organizational skills Detail oriented Proficiency with Microsoft Office Package including Word, Excel and Outlook Ability to successfully complete a criminal background check and drug screen Major Responsibilities and Duties Regularly consult with the Operating Partner regarding school office operations Perform various day-to-day clerical and administrative functions in support of the office and department Complete entry‑level clerical duties involving routine or semi‑routine calculations, record keeping, database management, report preparation and reception duties Learn and implement district and Operating Partner’s procedures, policies and programs Assist with school and Operating Partner events Screens office calls, visitors, and mail Provide information and assistance, including responding to sensitive requests for information and assistance, researching information and office policies, and assisting students, faculty, staff, vendors or visitors Responsible for sorting and distribution of mail Answer special requests or solve problems, routing to senior staff members as appropriate Assist with daily attendance, rosters and necessary student reports Provide weekly reports of absences for teachers and staff as requested Maintain hourly employee and substitute teacher timesheets and submit monthly substitute payroll Oversee student and campus activity funds, including collecting money, issuing receipts, purchasing, and submitting reimbursement requests Confer regularly with immediate supervisor and Operating Partner to coordinate activities, exchange information and resolve problems Ensure all required supplies are available as needed and that the facility and equipment are in working order Articulate the school’s mission to the community and solicit support in realizing the mission Other duties as assigned Schedule This is a 227‑day appointment. Generally, the hours for this non‑exempt classified position are Monday through Friday from 7:00 am to 4:00 pm with a one‑hour lunch. The individual holding this position may need to be available early morning, evening and weekends to meet the needs of the department. Expectations Ability to handle highly confidential material Ability to exercise and apply sound judgement and decision‑making skills Ability to maintain integrity and confidentiality of data Effective communication of general information to the university constituency, and the ability to respond to complex or adverse information with tact and diplomacy Proficiency in Microsoft Office software specifically Word, Excel and Outlook Ability to stay current with emerging office technologies Knowledge of or willingness to learn ECISD programs such as Kronos, Munis, Smartfind, and Focus Ability to process forms, verify data for accuracy and completeness in compliance with procedures Ability to enter data into a computer system, monitor, calculate and submit timesheets Ability to maintain confidential files and data Ability to identify problems and propose feasible solutions Ability to type, compose and edit correspondence, memos, letters, agendas and reports Ability to revise schedules, forms, reports, records and other information Ability to prepare statistical information for use in reports Coordinate schedules, appointments, projects, travel arrangements, supply orders and special events Attend meetings and transcribe and distribute minutes Initiate and answer telephone calls, screen and direct calls, greet visitors and direct to appropriate personnel, route and distribute incoming mail and other materials, prepare outgoing mail and packages Ability to accept supervision, assignments, change and correction Proven effectiveness in dealing with a wide range of professionals, staff and administrators Ability to balance priorities to accomplish assigned tasks within required time frames and to shift quickly between tasks without loss of continuity Engage in meaningful and intentional professional development appropriate for areas of responsibility Carry out all responsibilities and objectives in a professional manner Maintain professionalism when dealing with all staff and other customers while fostering positive working relationships Consult regularly with OP staff Accept and render constructive criticism in a professional manner Working Conditions Physical Requirements: Physical strength and endurance to enable the employee to perform and participate in the following activities: Physically able to lift various materials up to 25 pounds on an occasional basis Physically able to bend, crouch and reach continuously while performing required tasks Physically able to remain seated frequently for continuous periods while performing required tasks Physically able to remain standing up to 15% of the time while performing required tasks Possess dexterity required to operate a computer and other office equipment to perform related responsibilities Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress. Frequent district‑wide and some statewide travel; occasional prolonged or irregular hours. Job Requirements Citizenship, residency or work visa required Contact Information Kathleen Halford UTPB STEM Academy Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io #J-18808-Ljbffr