Export Coordinator

Job Description

Job Description

Position Summary

We are seeking a detail-oriented, organized, and proactive Export Coordinator to join our team. This role is responsible for coordinating day-to-day export shipping operations while providing direct support to the Export Manager. The ideal candidate thrives in a dynamic environment, excels at multitasking, and works comfortably with spreadsheets to organize and manage logistics data.

 

Key Responsibilities

 

1. Export Coordination

 

· Shipment Booking & Scheduling: Arrange and track freight shipments across various modes of transportation.

· Documentation Preparation: Prepare, review, and process standard export documentation required for international transit.

· Tracking & Compliance: Monitor active shipments to ensure timely delivery, handle routine transit delays, and maintain compliance with export regulations and carrier requirements.

· Communication & Vendor Liaison: Serve as a reliable point of contact for internal teams, external vendors, and global logistics partners regarding shipments.

 

2. Department Support

· Spreadsheet & Data Management: Maintain, update, and build shared tracking sheets and reports.

· General Support: Provide direct support to the Export Manager with follow-ups between internal departments, vendors, and customers; correspondence; tracking open items, pending requests, deadlines; and other department assignments as needed.

 

Qualifications & Requirements

 

· Experience: 1–3 years of general experience in export coordination, shipping operations, or logistics support.

· Software & Data Skills: Strong proficiency in both Google Sheets and Microsoft Excel for data entry, shipment tracking, formula creation, and basic report building.

· Education: High school diploma or equivalent required; additional education or relevant certification in business, trade, or logistics is a plus.

· Knowledge: General familiarity with international shipping terms (Incoterms) and standard freight documentation processes.

· Key Competencies: High attention to detail, good problem-solving ability, clear written and verbal communication skills, strong follow-through and the ability to multitask in a dynamic environment. Foreign language skills are a plus.