Payroll Specialist

Job Title: Payroll Specialist needed in Miami FL! This is a hybrid role. Must have experience with multi‑state U.S. payroll and international payroll .

Job Description

The Payroll Specialist oversees biweekly and monthly payroll processing across multiple pay schedules, ensuring accuracy, compliance, and timely delivery. This role manages complex pay rules, maintains employee payroll records, supports payroll tax and year‑end processes, and collaborates with cross‑functional stakeholders to improve payroll operations and data integrity in a dynamic, technology‑driven environment.

Responsibilities

• Process biweekly and monthly payroll for multiple pay schedules, ensuring accurate calculation of overtime, shift differentials, bonuses, retroactive pay, and other complex pay rules.

• Maintain and update employee payroll records, including new hires, terminations, status changes, and compensation adjustments.

• Review, audit, and reconcile payroll reports for accuracy, promptly investigate and resolve discrepancies, and ensure data integrity across systems.

• Ensure payroll compliance with federal, state, and local wage and hour laws, tax regulations, and internal company policies.

• Assist with payroll tax filings and year‑end processes, including preparation and support for W‑2, 1099, wage garnishments, unemployment rates, and related reporting.

• Respond to employee inquiries regarding pay, deductions, benefits, and tax matters with professionalism, accuracy, and strict confidentiality.

• Support payroll reconciliations, general ledger postings, and payroll reporting, partnering with corresponding stakeholders to ensure accurate data flow between teams and systems.

• Provide audit support and documentation for internal and external reviews related to payroll and payroll accounting.

• Contribute to process improvements and automation initiatives to enhance efficiency, scalability, and overall payroll operations.

• Collaborate effectively with cross‑functional teams, including HR, finance, and other business units, to align payroll processes with organizational needs.

• Manage multiple priorities and meet tight deadlines while maintaining high standards of accuracy and attention to detail.

Essential Skills

• Minimum of 5 years of payroll experience, including multi‑state U.S. payroll and exposure to international payroll.

• Hands‑on experience processing payroll with complex pay rules, including overtime, shift differentials, bonuses, retroactive pay, and equity‑related income.

• Strong knowledge of federal, state, and local wage and hour laws and payroll tax regulations.

• Experience with payroll accounting, including general ledger postings, reconciliations, and support for audits.

• Knowledge of payroll‑related benefits, wage garnishments, and statutory requirements.

• Ability to manage and maintain accurate payroll records for new hires, terminations, and compensation changes.

• Strong interpersonal skills and the ability to handle sensitive and confidential information with discretion.

• Proven ability to collaborate effectively within cross‑functional teams.

• Excellent written and verbal communication skills.

• Meticulous attention to detail to ensure accuracy of all documentation and deliverables.

• Ability to work under tight deadlines and manage multiple priorities in a fast‑paced environment.

Work Environment

This role operates in a dynamic, innovative environment focused on cutting‑edge technology and global connectivity. The position is primarily office‑based, with an expectation of working in the office 3 days per week, and possibly 4 days depending on business needs. You will collaborate closely with engineering, finance, HR, and other teams in a fast‑paced setting that values accuracy, efficiency, and continuous improvement.

Job Type & Location

This is a Permanent position based out of Miami, FL.

Pay and Benefits

The pay range for this position is $95000.00 - $105000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Equity is an additional to compensation. Full benefits.

Workplace Type

This is a hybrid position in Miami,FL.

Application Deadline

This position is anticipated to close on Sep 4, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.