Program Manager

We save lives while providing the opportunity for people to realize their healthy selves. Program Manager Monte Nido Clementine is a residential treatment program exclusively for adolescents seeking treatment for anorexia nervosa, bulimia nervosa, binge eating disorder, or exercise addiction. Located in Fairfax Station, VA, we support adolescents and their families on the path to full recovery. The Program Manager facilitates the execution of all program operations in accordance with the Monte Nido philosophy and mission. The Program Manager oversees the administrative end of the daily functioning of the facility and helps ensure that the clinical team can carry out their duties while conforming to state and other regulatory standards. Daily, this role reports to the Clinical Director and supports the Clinical Director through admissions and client chart oversight. The Program Manager supervises and facilitates facility‑wide quality improvement and risk management in conjunction with, and as directed by, the Compliance Director. Pay and Schedule Pay: $70,000-$75,000 / Yr Schedule: Monday–Friday with on–call responsibilities Total Rewards Discover a rewarding career with us and enjoy an array of comprehensive benefits! We prioritize your success and well‑being, providing: Competitive compensation Medical, dental, and vision insurance coverage Retirement Company‑paid life insurance, AD&D, and short‑term disability Employee Assistance Program (EAP) Flexible Spending Account (FSA) Health Savings Account (HSA) Paid time off Professional development And many more. We are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Responsibilities Facility Related Duties and Responsibilities Gather, organize, and schedule data; conduct quarterly mandated meetings for Joint Commission, state licensure, and OSHA. Serve as facility point‑person for all compliance, licensing, and facility‑related issues. Work with the Compliance Director to maintain program compliance with state licensing bodies, Joint Commission, and other accrediting organizations. Ensure that facility‑wide inspections are up to date, ensuring compliance with building and safety codes. Ensure stored client personal belongings are accounted for and update logs as needed. Participate in other organization‑wide compliance activities as required. Be responsible for Emergency Management and Environment of Care, including coordinating fire drills, monthly safety audits, disaster drills, maintaining Emergency Management Plans, and training staff. Update the Emergency Management binder with all admissions and discharges. Assist with scheduling needs of the facility in cooperation with the Clinical Director. In an emergency or declared state of emergency, stay on‑site as part of the emergency team until the emergency ends. Complete all quarterly meeting minutes and submit them in a timely manner to Compliance. Coordinate with the property manager and provide a list of required needs. Ensure appropriate salt and bleach are maintained within the water filtration system. Maintain the facility vehicle, maintenance logs, and related documentation. Administrative Responsibilities Facilitate communication with clients and families. Record daily attendance and census into Salesforce by 9 a.m. local time and coordinate with Billing on all authorizations. Establish, maintain, and distribute all policies and procedures with the Compliance Director. Manage incident reports and associated documentation with the Clinical Director. Maintain familiarity with all client files and pertinent information. Assist in chart management to ensure charts contain all required documents with signatures, including admissions and discharge audits. Attend and participate in all required staff meetings and management meetings, aiding in their facilitation when needed. Manage day‑of admissions, including creating client charts, coordinating with Admissions, ensuring client rooms are ready, inputting client data into computer systems, orienting client and family to the program, and reviewing all consents with the client. Facilitate tours with potential clients, outpatient providers, and visiting professionals. Ensure all admission and discharge surveys are provided and completed by clients. Support the milieu, at the table, transportation, and provide additional coverage as required. Ensure discharge documents are completed and that the client leaves with all belongings. Supervise administrative office operations and purchasing of administrative and building supplies. Complete credit‑card reconciliation and upload receipts by the end of each month. Review all mail and send accounting and checks to the program. Send invoices to accounting for payment for any contractors. Create all client binders and parent information packets. Management Responsibilities Execute daily operations, including supervision of administrative services, personnel management, and interdepartmental coordination. Lead and performance‑manage Lead Recovery Coaches and Recovery Coaches. Maintain and implement a schedule for Lead Recovery Coaches and Recovery Coaches, including an on‑call schedule. Perform on‑call duties, including taking emergency phone calls regarding the facility and covering Recovery Coach shifts as needed. Assist in Joint Commission, OSHA, and state‑required training monthly and annually for all staff. Issue and track mandated monthly training logs and manuals for all staff, including off‑site per diem employees. Ensure all Monte Nido rules, policies, and guidelines are adhered to, including facility health and safety standards. Coordinate with supervisors and Human Resources to ensure staff are current with Joint Commission employee requirements. Assist in the completion of orientation and onboarding with new hires. Assist Human Resources staff in maintaining personnel files up to date. Complete timecards and payroll on a bi‑weekly basis for all staff. Be available for on‑call when necessary and pick up voids or call‑offs. Overall Duties Exercise maturity of judgment while maintaining strict confidentiality standards and professionalism in interaction with staff and clients. Maintain the values and philosophy of the Monte Nido mission statement. Adhere to and follow Monte Nido policies and procedures. Provide additional program support as needed and appropriate. Perform other tasks as assigned. Qualifications Bachelor's Degree Experience in a supervisory/leadership role in a day treatment, residential, or hospital setting. CPR certification required, or to be obtained within 90 days of hire. #J-18808-Ljbffr