Department Secretary

Secretary for Facilities and Operation Departments

Associate's degree required; Bachelor's degree preferred in Business Administration, Public Administration, Operations Management, Technology, or a related field. Minimum of three to five years of successful secretarial, executive administrative, facilities, operations, or business office experience, preferably in a public school district environment. Demonstrated proficiency in technology systems and productivity software through certifications, training credentials, or documented experience in: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) Google Workspace (Docs, Sheets, Drive, Forms, Calendar) Artificial Intelligence (AI) productivity and analytics tools used to improve workflow efficiency, reporting, communication, data analysis, scheduling, and operational management. Advanced proficiency in: Spreadsheet development and analytics Database management Scheduling systems Electronic document management systems Report generation and presentation development Ability to analyze operational data and prepare detailed reports and summaries for administration Knowledge of New Jersey public school purchasing, operational procedures, and compliance requirements preferred Strong organizational, communication, problem-solving, and multitasking skills Ability to maintain confidentiality and professionalism in handling sensitive information Ability to work independently while managing multiple priorities and deadlines simultaneously