Senior Accountant - Warehouse & Inventory

Senior Accountant — Warehouse & Inventory

The Senior Accountant — Warehouse & Inventory is responsible for maintaining accurate financial records related to all warehouse operations, inventory management, and materials procurement. This role serves as the primary accounting liaison for warehouse activities and ensures the integrity of purchase order processing, accounts payable, and vendor account management across material supplies and subcontractor relationships.

Key Responsibilities

Warehouse & Inventory Accounting

• Manage and reconcile all inventory accounts, ensuring accurate valuation and cost allocation across warehouse locations.
• Coordinate and lead monthly physical inventory counts, including cycle counts and full physical inventories; investigate and resolve variances.
• Process and review purchase orders (POs) for accuracy, proper authorization, and alignment with budget; maintain PO lifecycle tracking from issuance through receipt and closure.
• Perform order requisition review and approval support, verifying coding, vendor information, and procurement compliance.
• Conduct ongoing data validation of inventory and warehouse transactions to ensure accuracy and completeness of financial records.

Accounts Payable — Materials & Subcontractors

• Process and manage accounts payable for material supply vendors and subcontractors, ensuring timely and accurate invoice coding, matching, and payment.
• Match vendor invoices to purchase orders and receiving documentation (three-way match); resolve discrepancies with procurement and warehouse teams.
• Reconcile vendor account balances on a regular basis; investigate and resolve statement discrepancies, disputed charges, and short payments.
• Maintain accurate vendor records and communicate professionally with vendor representatives to resolve billing and payment issues.

Reporting & Controls

• Prepare and distribute monthly inventory and AP reports for management review.
• Support month-end and year-end close activities related to inventory, accruals, and AP aging.
• Assist in developing and documenting internal controls around purchasing, receiving, and payables processes.

Minimum Qualifications

Education & Experience

• Bachelor's degree in Accounting, Finance, or a closely related field required.
• Minimum 3–5 years of progressive accounting experience, with significant exposure to inventory, purchasing, and accounts payable functions.
• Experience in a warehouse, manufacturing, distribution, or construction environment strongly preferred.

Technical Skills

• Proficiency in ERP/accounting systems (e.g., SAP, Oracle, NetSuite, QuickBooks Enterprise, or similar).
• Strong working knowledge of Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, and data validation tools.
• Familiarity with purchase order management and three-way match processes.
• Understanding of GAAP as it relates to inventory valuation (FIFO, LIFO, weighted average).

Core Competencies

• High attention to detail and accuracy in data entry, reconciliation, and reporting.
• Strong analytical and problem-solving skills with ability to identify and resolve discrepancies.
• Effective communication skills for cross-departmental collaboration with warehouse, procurement, and operations teams.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.