Administrative Officer

Summary

This position serves as Administrative Officer in the Facilities Management Service for the Robert J. Dole VA Medical Center (RJDVAMC) in Wichita, KS. The primary purpose of the position is to coordinate, direct, and perform administrative including administration, strategic planning, human resources management, budget and finance, management and program analysis, office support services, document control, logistics, and a variety of related administrative matters in support of the service.

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Duties

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Major duties include but are not limited to:

• Plans, develops, and evaluates Facilities Management Service administrative issues and provides the Chief and Facilities Management guidance on administrative matters.
• Conducts staffing studies and makes recommendations for improvement.
• Evaluates reports, analyzes data, performs research and prepares detailed reports.
• Prepares and submits required quantitative and qualitative reports, audits, and correspondence such as budget statements, DSS and Labor Mapping surveys and other reports required by the VISN, VACO, the Medical Center Director, or the Service Chief.
• Develops written policy statements based on governing regulations, standards and Joint Commission requirements.
• Gathers and analyzes statistical data, trending studies, and personal observation to recommend organizational alignment.
• Serves as the liaison for the Chief of Engineering Service with other Services, top management, functional work groups, outside agencies, Central Office, Congress, and Veterans on administrative matters when the matters cross organizational lines.
• Prepares programmatic reports, justifications, charts, graphs, statistical and narrative data, etc. for top-level management presentations and briefings.
• Conducts Management and Program Analysis/Strategic Planning studies pertaining to Engineering Service goals and objectives and long-range tactical plans, including staffing, space needs, budget, and the need for contract work.
• Facilitates interaction with clinical service and disciplines for the delivery of patient care.
• Prepares data and business case analyses and presents results to the VISN Director, executive leadership and other stakeholders.
• Performs personnel administration and management for the service.
• Coordinates personnel actions, maintains personnel-related records, writes position descriptions, provides human resource advisory services to managers, and handles matters involving recruitment, promotion, awards, position classification, training, etc.
• Researches and interprets Labor Management responsibilities under the negotiated contract and coordinates all personnel management matters.
• Plans for and executes Facilities Management Service Resources including the budget, supplies, equipment, and space and materiel requirements.
• Develops the annual business performance & improvement plan; i.e., the annual budget plan, budget worksheets, and budget forecast for the service's fund control points.
• Maintains status of funds to ensure they coincide with Fiscal Service. Allocates funds to the correct fund control points.
• Serves as the Contracting Officer's Technical Representative (COTR) for various contracts for Engineering Service, providing oversight of goods and services delivered and ensuring standards of adequacy are met to ensure compliance with the terms of the contract, to properly authorize payment.
• Represents Facilities Management Service in a variety of administrative matters. Attends meetings, multidisciplinary team conferences, and participates on a variety of committees such as the Space and Moves Committee, Clinical Products Review Committee, Quality Performance Council, and Emergency Management Committee.
• Participates in special projects and initiatives and performs special assignments.

Work Schedule: Monday-Friday; 8:00am - 4:30pm

Telework: Not available

Virtual: This is not a virtual position.

Position Description/PD#: Administrative Officer / PD088620

Relocation/Recruitment Incentives: Not authorized

Permanent Change of Station (PCS): Not authorized

Financial Disclosure Report: Not required

Requirements

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Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be serving a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/25/2026.

Time-In-Grade Requirement : Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: coordinating and performing the functions of administrative services such as budget and finance management, compiling and analyzing data, preparing written documents and reports, personnel administration such as writing job descriptions and maintaining personnel related records. OR,
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. OR,
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education at a graduate level or beyond. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grades GS-11.

You will be rated on the following Competencies for this position:

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note : A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary. It occasionally requires carrying of light objects such as files, books and papers; some walking, standing and bending. No special physical qualifications are required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit:

Additional information

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.