Counselor Clerk *** Internal Only***

This website is AudioEye enabled and is being optimized for accessibility. To open the AudioEye Toolbar, press "shift + =". Some assistive technologies may require the use of a passthrough function before this keystroke. For more information, activate the button labeled "Explore your accessibility options". Counselor Clerk *** Internal Only*** (Internal Only) JobID: 1488 Position Type: Secretarial and Clerical/ Clerk - Counselor High School Date Posted: 10/26/2026 Location: Creekview High School Job Title: Clerk Counselor HS Wage/Hour Status : Nonexempt Reports to: Campus Principal Pay Grade: CT3-198 days Dept./School: Assigned Campus Date Revised : 11/14/2017

PRIMARY PURPOSE

Facilitate the efficient operation of the counselor's office and provide clerical services to the office. Maintain current and accurate confidential student records.

QUALIFICATIONS

High school diploma or GED Special Knowledge/Skills Proficient skills in keyboarding, word processing and file maintenance Effective organizational, communication and interpersonal skills Ability to use personal computer and software to develop spreadsheets and databases Preferred Experience Three years of successful secretarial or clerical experience preferably in a related field

MAJOR RESPONSIBILITIES AND DUTIES

Records, Reports, and Correspondence Organize and manage the routine work activities in the counselor's office. Prepare requisitions, correspondence, and transcripts. Prepare documents and lists for honor roll, awards assemblies, and other student recognition programs. Record student information, including test scores and final grades, on permanent records. Create new student files and ensure completeness of records. Assist with the registration of new students, including requesting and sending student records, setting up cumulative folders, and entering student data into appropriate databases or computer programs. Assist with processing changes and adjustments to student schedules. Order and double-check diplomas for graduating seniors. Assist senior counselor with coordinating and planning Senior Awards Day Assembly. Assist students with finding college catalogues and related information. Be prepared to handle communications regarding college entrance exams, grants, financial aid, etc. Assist in Planning College Night Program. Responsible for the input of TEAMS data as directed. Reception and Phones Serve as receptionist for counseling office. Assist students, parents, and teachers including distributing testing, scholarship, and other college materials. Assist counselor with scheduling of Admission, Review, and Dismissal Committee (ARD) meetings and appointments Make appointments and maintain office calendar. Other Maintain confidentiality of information. Provide excellent customer service to all students, staff, parents, and community members Participate in staff development training programs when appropriate. Keep informed and comply with all state and district policies and regulations concerning primary job functions. Order and maintain supplies. Perform routing bookkeeping tasks, including simple arithmetic operations. Receive, distribute, and ensure security and confidentiality of testing materials. Maintain college information library. Tools/Equipment Used Multi-line phone system;standard office equipment including personal computer and peripherals Posture Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting Occasional light lifting and carrying (less than 15 pounds); occasional heavy lifting (over 45 pounds) Environment May work prolonged or irregular hours The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job is not an employment agreement or contract.The Administration has the exclusive right to alter this job description at any time without notice. Approved by: Joe LaPuma Date: 10/07/2022 Postings current as of 10/27/2026 5:56:56 PM CST. Need Help? We're here to help! For questions regarding position qualifications or application procedures, please contact Carrollton - Farmers Branch ISD directly. For technical questions regarding the Applicant Tracking system, please contact the Applicant Tracking help desk using the Request Technical Help link below. #J-18808-Ljbffr Carrollton Farmers Branch Independent School District