AP Coordinator -Temp

Accounts Payable Coordinator

IPG Photonics is revolutionizing the laser industry as the pioneering developer and leading producer of fiber lasers and amplifiers. Headquartered in Marlborough, MA, IPG has over 4,800 employees in more than 30 locations around the world. We aspire to work together with our employees and customers to apply light in ways that improve life.

Our mission is to develop innovative laser solutions to make the world a better place. To accomplish this mission, we are committed to attracting and retaining the best talent and an engaged and thriving workforce that drives a sustainable future for our company and society.

Working at IPG Photonics you can expect challenging projects, a motivating and friendly environment, and competitive benefits.

Position Summary

The Accounts Payable Coordinator is responsible for delivering accurate and timely accounts payable services while upholding strong internal controls and ensuring compliance with company policies. This role plays a key part in maintaining positive vendor relationships, resolving discrepancies, and supporting the integrity of financial operations. The ideal candidate is detail-oriented, highly organized, and able to thrive in a fast-paced, collaborative environment.

Key Responsibilities:

• Enter all invoices, verifying against purchase orders using Three-way purchase order matching
• Research and resolve any discrepancies with invoices, purchase orders, and payments.
• Collaborate with internal departments including Procurement and Receiving to resolve order discrepancies and invoice issues.
• Ensure invoices are matched, approved, processed and paid in a timely manner in compliance with existing company policies and procedures
• Obtain and maintain appropriate approvals and backup for all A/P transactions
• Reconcile vendor statements on regular basis
• Answer/Make phone calls for problem invoices, vendor issues or inquiries
• Resolve any A/P issues; billing questions, disputes, etc.
• Process weekly A/P check runs, ACH batches, and wire transfers
• Issue stop-payments or coordinate purchase order amendments.
• Analyze data using Excel spreadsheets
• Adhere to company policy and strict processing deadlines
• Produce reports as required, including regularly scheduled and on-demand reports

Expense Report Processing (SAP Concur)

• Review and audit employee expense reports submitted through SAP Concur for accuracy, completeness, and policy compliance (receipts, required fields, and proper expense coding).
• Validate approvals and ensure appropriate documentation is attached; follow up with employees and approvers to resolve missing information or exceptions.
• Process and post approved expense reports for reimbursement, coordinating with Payroll/Finance as needed and adhering to established cutoffs and deadlines.
• Reconcile Concur transactions to corporate card activity and general ledger accounts; research and resolve discrepancies, duplicates, or out-of-policy charges.
• Support Concur user questions and troubleshooting, including system access, report status, and receipt requirements; escalate system issues when appropriate.

Qualifications :

• Bachelor's Degree in Accounting, Finance or related (preferred)
• 2+ years of accounts payable experience, preferably in a high-volume environment
• Strong data entry skills; speed and accuracy
• Proficiency with Microsoft Office; Outlook, Word and Excel
• Ability to work independently in a fast-paced environment
• Strong written and verbal communication skills
• Experience in troubleshooting invoice discrepancies and reconciling vendor accounts
• Detail-oriented and ability to meet deadlines
• SAP Concur experience a plus

Core Competencies:

• Attention to Detail
• Analytical Thinking
• Time Management
• Problem-Solving
• Communication & Collaboration
• Policy & Process Adherence
• Technical Proficiency
• Organizational Skills