Accounts Payable Manager

Description

Are you looking for a forward focus environment where you are continually challenged, and the atmosphere is affirming? Do you want to be a part of a team where you are often out of your comfort zone, but you wake up excited to come to work each day? How about a place where people are growing because they desire change and growth is modeled and expected?

WHO WE ARE:


Premier Trailer Leasing is a 'USA Today Top Work Place' and one of the largest trailer leasing and rental companies in the nation, specializing in long-term leasing and short-term rental services for over-the-road vans, flatbeds, refrigerated equipment and chassis with an inventory of 70,000 trailers and a growing network of locations across the United States. At Premier you will find an environment where you are seen, heard and valued. Join us and experience what it means to live a culture of C.A.R.E!

JOB SCOPE:


Premier is seeking a dependable, detail-oriented Accounts Payable Manager to lead the accurate and timely operation of all corporate Accounts Payable activities. This role oversees the AP team, reports directly to the Assistant Controller, and ensures all financial data is processed with precision and in alignment with company policies and accounting standards.

The Accounts Payable Manager's core responsibilities include supervising the AP team, managing processes and policies, and overseeing the accurate recording of financial transactions. This role ensures the maintenance of complete, up-to-date accounting records by calculating, posting, reconciling, and verifying financial data to support month-end close and overall financial reporting. The ideal candidate brings strong organizational skills, unwavering attention to detail, and the ability to lead a high-performing AP team.

KEY RESPONSIBILITIES:

Leadership & Oversight

• Direct daily operations of the Accounts Payable department.
• Supervise, train, and develop AP staff to ensure accuracy, efficiency, and strong vendor relationships.
• Establish performance expectations and monitor workload distribution.

Invoice Processing & Approval Workflow

• Manage ongoing updates and yearly Delegation of Authority for company expenses.
• Manage approval workflows within AP systems and resolve exceptions or discrepancies.
• Ensure proper coding, documentation, and compliance with company policies.
• Oversee the timely and accurate processing of invoices, credits, and credit card transactions.

Vendor Management

• Maintain strong relationships with vendors and internal stakeholders.
• Oversee vendor setup, maintenance, and compliance with documentation requirements.
• Resolve payment issues, disputes, and escalations promptly.
• Monitor vendor statements and ensure timely reconciliation.

Payment Processing

• Manage weekly payment runs, including checks, ACH, wire transfers, and credit card programs.
• Ensure payments are processed accurately and in accordance with terms.
• Maintain internal controls around payment authorization and fraud prevention.

Month-End / year-End Close

• Lead AP-related month-end and year-end closing activities.
• Prepare reconciliations, accruals, and supporting schedules.
• Partner with the Finance team to ensure accurate financial reporting.

Audit & Compliance

• Prepare audit documentation and respond to auditor inquiries.
• Ensure adherence to internal controls, accounting policies, and regulatory requirements.
• Maintain complete and accurate historical records.

Systems & Process Improvement

• Oversee AP system functionality, upgrades, and integrations.
• Lead implementation of new payment platforms or process enhancements.
• Identify opportunities to streamline workflows and improve efficiency.

Cross-Functional Collaboration, Additional Reporting & Analysis

• Partner with other departments to ensure smooth end-to-end processes.
• Produce specialized reporting when required to support other department needs.
• Support company initiatives by supporting system upgrade, improvements and implementations.

EDUCATION & MINIMUM REQUIREMENTS:

• Bachelor's degree in Accounting, Finance or a related field preferred.
• Minimum of five (5) years of experience as an Accounts Payable Manager or higher.
• Working knowledge of accounts payable and general accounting principles.
• Detail-oriented, strong time-management abilities, and a customer-focused approach.
• Proven experience in vendor and employee management.
• Ability to excel in a fast-paced, high-growth environment.

TECHNOLOGY SKILLS:

• Proficiency in Microsoft Office, Word, Excel (Advanced), and Outlook are required.
• Experience with Microsoft GP, Blackline, Stampli, Copilot and Power Point a plus.