Corporate Executive Admin

Job Description

Job Description

About Trajan Wealth

With over $3 billion in assets under management and advisement, Trajan® Wealth is one of the fastest-growing Registered Investment Advisor firms in the country.

What sets us apart is our fully integrated, in-house model - combining fee-only wealth management, estate planning through Trajan Estate, and tax strategy through Trajan Tax.

We don't refer to the critical components of a client's financial life. We bring them together under one fiduciary standard - the Family Office.

Role Overview

As the Trajan Wealth Corporate Executive Admin, you will be the first point of contact for our company. You will warmly greet clients, answer and redirect phone calls, and manage other front-desk activities as needed. To succeed in this role, you should have a friendly demeanor, strong multitasking skills, excellent organization, the ability to remain calm under pressure, ability to work autonomously, and a collaborative spirit. This role works very closely with all of our departments and Employees, including Trajan Wealth, Trajan Estate, and Trajan Tax.

Duties and responsibilities

• Greet and welcome guests upon arrival at the office.
• Direct visitors to the appropriate person or office.
• Answer, screen, and forward incoming phone calls.
• Ensure the reception area and the entire office is tidy, organized, and well-stocked with necessary materials (e.g., pens, forms, brochures).
• Provide basic, accurate information in-person, via phone, or email.
• Receive, send, sort, and distribute daily mail and deliveries.
• Order office supplies and maintain inventory for the Corporate Office.
• Ability to lift 30 lbs to manage packages for the office.
• Experience working in a fast-paced office of 100+ employees.
• Review and Update calendars and schedule meetings.
• Perform other clerical tasks such as filing, photocopying, transcribing, and faxing as needed.
• Provide EA level support for Advisors for appointments, conference rooms, and office supply orders.

Qualifications

• 5+ years of proven experience as an Executive Administrator, or a similar clerical role. Experience in the Financial Services Industry preferred.
• Proficiency in Microsoft Office Suite and Adobe.
• Ability to work in a team environment.
• Hands-on experience with office equipment (e.g., fax machines, printers).
• Proactive and resourceful. Will be expected to make independent decisions.
• Team player with strong written and verbal communication skills.
• Excellent organizational, multitasking, and time-management abilities, with a focus on task prioritization.
• Strong customer service skills.
• Experience with Creatio CRM a plus

Benefits

• $60,000 to $75,000 base salary depending on experience plus up to 10% yearly bonus
• Future career growth opportunity.
• 401(k) with a matching contribution up to 13%.
• United Healthcare PPO medical coverage for employees, paid by the company.
• Delta Dental PPO, United Healthcare Vision, Short Term Disability, Long Term Disability, Life Insurance, and many more voluntary options.
• Generous holidays and PTO.

Come and join a team that is making a difference in their clients and employee's lives!