AP/AR Specialist

AR/AP Specialist

Pay Range: $50,000 - 65,000 annually

Job Type: Full-Time/Salary

Schedule: 40+ hours per week, Monday - Friday

Work Location: On-Site

We are looking to hire a versatile and highly organized AR/AP Specialist who will be responsible for managing designated accounts receivable and accounts payable functions to ensure segregation of duties. This role involves various detailed tasks related to invoicing, credit & collections, payments, and managing customer and vendor relations effectively on a day-to-day basis.

Key Responsibilities

Account Receivables

• Prepare and send invoices to customers in a timely manner.
• Follow up on outstanding invoices to ensure timely receipts of payment.
• Research and resolve customer billing inquiries and disputes.
• Maintain accurate customer account records and aging reports.
• Assist in the collection process, including making calls, sending reminders, and escalating overdue accounts.
• Answer phones and route to appropriate personnel

Accounts Payable

• Review and process vendor invoices for payment.
• Verify invoice accuracy and completeness.
• Match invoices and receiving reports.
• Enter vendor invoices into the Foundation accounting system.
• Assist in the preparation of weekly and monthly vendor ACH/Check payments.
• Maintain accurate vendor account records and aging reports.
• Research and resolve vendor payment inquiries and disputes.

Month-End Close and Reconciliations:

• Assist with month-end, quarterly and year-end closing procedures for the GL.
• Prepare AR/AP reconciliations to customer/vendor statements and resolve disputes
• Maintain accurate invoice records and contract documentation for audit purposes.
• Ensure compliance with relevant accounting standards and regulations.
• Post adjusting Journal Entries as Required for Month-end close

Qualifications and Requirements

• 2-3 years of experience in accounts receivable or accounts payable
• Strong Excel skills and understanding of accounting principles and practices
• Proficiency in Microsoft excel and accounting software, Foundation a plus
• Excellent organizational and time management skills
• Attention to detail and accuracy
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team
• Proven ability to understand and execute on an organization's goals and objectives
• Able to multi-task and deal with ambiguity in a fast-paced environment
• Ability to communicate effectively with others, written and verbally
• Excellent interpersonal and communication skills - both oral and written

Benefits

• Medical, Vision, Dental (30 days after the first of the month)
• 401(k) Employer Match (6 months after DOH)
• Paid Vacation (2 weeks after 6 months)
• Sick Pay (1 week after 6 months)
• Paid Holidays
• Company Social Events
• Fun Environment with Opportunities for Advancement

This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. Job responsibilities can change according to the operational needs of the business. The order in which duties and responsibilities are listed is not significant.