Legal Administrative Assistant

Legal Admin Assistant Do you have a passion for supporting a fast-paced and highly efficient legal team? Then we have the next career move for you! We are ARCO, a family of construction companies. We are looking to add a Legal Admin Assistant to our successful and ever-growing legal team here in St. Louis, Missouri. We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world. Industry-leading performance-based bonus program Employee Stock Ownership Plan (ESOP) Traditional and Roth 401k Tuition reimbursement for associates Scholarship for associates' children up to $28,000 per child 1-month paid sabbatical after every five years of employment, plus $5,000 for travel 1-week paid volunteer leave each year 100% charitable match Medical, dental, and vision insurance coverage 100% paid 12-week maternity leave At ARCO, our first core value is to treat people fairly and do the right thing. We are proud to be a drug-free workplace and an equal opportunity employer, and all qualified applicants will receive consideration for employment. From recruiting, training, and hiring practices to selecting our subcontractors, we understand that the diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country constructing a team of experts in architecture, design, engineering, project management, and business services. A Day in the Life Corporate Support Entity management, including incorporations, amendments, qualifications, withdrawals, name changes and DBAs. Maintain and organize corporate entity records, registered agent information, and document repositories. Coordinate document routing, execution, and filing in CounselLink. Prepare closing binders on transactions. Support the Corporate Team in advancing organizational strategies and operational objectives as directed. E-billing Process and review electronic and manual invoices submitted by outside counsel and legal vendors through CounselLink and other accepted methods. Route invoices through the internal approval workflow, coordinating with attorneys and legal staff to obtain timely approvals. Assist with the onboarding of new outside counsel firms into CounselLink, including setup, rate approvals, and billing guideline distribution. Coordinate with Accounts Payable to ensure timely and accurate payment of approved invoices. General Legal Support Provide general administrative support to the General Counsel including scheduling, correspondence, and document management. Support knowledge management initiatives including document templates, process guides, and reference materials. Necessary Qualifications Flexibility and willingness to collaborate with others to accomplish tasks 3-7 years of related administration experience Must be extremely organized and detail oriented Ability to multi-task in a fast-paced team-oriented environment Have excellent communication and customer service skills Must be willing to ensure all stakeholders and vendors are Raving Fans of this individual and ARCO. Excellent computer skills, must be proficient in Microsoft Word and Excel Experience with NetDocs and/or CounselLink a plus We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 6,550 design-build projects nationwide. We ranked #6 on ENR's Design-Build Firms list and #29 on ENR's Top 400 Contractors list of 2025. Most importantly, our clients like us, trust us and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person that can make a difference at ARCO? If the answer is, "Yes!" we look forward to meeting you. ARCO does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from ARCO's Human Resource team. Pre-approval is required before any external candidate can be submitted. ARCO will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers. Agencies must have a fully executed vendor agreement in place as well as written approval to submit candidates from an ARCO TA Manager for a specific position before submitting candidates. #LI-JM4 #LI-Onsite Legal Disclaimer: EOE, including disability/vets #J-18808-Ljbffr ARCO a Family of Construction Companies