Analyst Facilities & General Affairs

Analyst Facilities & General Affairs

Location: Irvine, CA Contract: 6+ Month Shift: 1st Shift, M-F, 8:30-5:30

We are seeking a detail-oriented Analyst Facilities & General Affairs to support the day-to-day operations of our corporate office. This role is responsible for facilities coordination, vendor management, purchasing, accounts payable, and general administrative support. The ideal candidate is highly organized, comfortable working with financial data, and able to manage multiple priorities in a fast-paced corporate environment.

Key Responsibilities

• Support daily office and facilities operations to ensure a productive workplace.
• Coordinate the purchase of office supplies and operational materials.
• Manage employee uniform ordering and distribution.
• Conduct routine facility walkthroughs to identify operational needs.
• Assist with company events and office initiatives.
• Support fixed asset tracking and inventory management.

• Build and maintain relationships with vendors and service providers.
• Obtain competitive quotes and process purchase orders.
• Verify invoices against purchase orders and receiving documentation.
• Resolve billing discrepancies and ensure timely vendor payments.
• Maintain accurate procurement records.

• Process invoices using SAP and electronic document management systems.
• Reconcile corporate credit card statements.
• Prepare month-end financial reports and record accruals.
• Reconcile General Affairs accounts.
• Maintain organized and auditable financial documentation.

Qualifications Required

• High school diploma or GED.
• 12 years of experience in office administration, facilities, purchasing, accounts payable, or a related business support role.
• Strong organizational skills with exceptional attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple projects and priorities simultaneously.
• Proficiency with Microsoft Excel, Word, PowerPoint, and Outlook.

Preferred

• Bachelor's degree.
• 2-5 years of relevant experience.
• Experience with SAP or similar ERP systems.
• Understanding of accounting principles.
• Experience with vendor management and procurement processes.

Preferred Skills

• Strong analytical and problem-solving abilities.
• Ability to work independently and collaboratively across departments.
• High level of accuracy when processing financial and purchasing transactions.
• Customer-focused mindset with excellent follow-through.
• Ability to maintain confidentiality and professionalism.

Physical Requirements

• Primarily sedentary office environment with extended computer use.
• Occasional standing and walking throughout the office.
• Ability to occasionally lift or carry up to 20 pounds.
• This opportunity is ideal for someone who enjoys supporting business operations through a combination of facilities coordination, financial administration, procurement, and vendor management while contributing to the smooth operation of a busy corporate office.

Pay Transparency: The expected pay range for this position is $24.00$25.00 per hour. Final compensation will be determined based on experience, skills, and qualifications. Non-exempt employees are eligible for overtime. Full-time employees are eligible to select from different benefits packages. Packages may include medical, 401(k) without employer match. Paid Sick leave is provided based on state or local laws.