Property Assistant

Property Assistant

Required Skills & Experience:

• At least three years of related administrative / office experience.
• Proficiency in Microsoft Word, Excel and Outlook.
• Experience processing invoices and POs
• A proven record of providing excellent internal and external customer service.
• A valid driver's license and reliable transportation (you may need to visit various surrounding properties from time to time).

Nice to Have Skills & Experience:

• A bachelor's degree
• Experience with Yardi or similar property management software.

Job Description:

As a Property Assistant you will provide support to a team that includes Real Estate Managers, Assistant Real Estate Managers and others. The role is essentially a combination of administrative support and bookkeeping. Your specific activities will include:

• Supporting the planning, budgeting, and control of operating and capital expenditures.
• Assisting in the preparation of annual budgets, forecasts, monthly reports, and variance reports.
• Assisting with accounts receivable and accounts payable, including collection of rent, accruals, payment of expenses, common area maintenance estimates, true-ups, reconciliations, compliance with lease terms and preparation of all related.
• Responding to customer requests and needs and coordinating with the Property Management Team to assist in resolving.
• Assisting in the selection and performance of vendor services, including preparation of requests for proposals and service.
• You'll also monitor vendor performance to ensure compliance and standards established in the service agreement are being met.
• Scheduling and facilitating maintenance with vendors and customers.
• Documenting and tracking all certificates of insurance from vendors and customers.
• Maintaining accurate and pertinent information for vendors and customers.
• Preparing correspondence to customers and vendors.
• Establishing and maintaining effective working relationships with internal and external customers and vendors.
• Maintaining all lease and property related files.
• Answering and directing incoming calls.