Real Estate Executive Assistant

Job Description

Job Description

We're looking for a positive, talented, and goal-driven Real Estate Assistant and operational leader to support Olga Golovko, a top-producing agent ranked in the top 1.5% nationwide and the #1 Keller Williams agent across Northern California and Hawaii. Based in Campbell, CA, this is a rare opportunity to step into a high-performance environment and become the steady force that keeps a thriving business running seamlessly. If you're the type of person who thrives on saying, "I've got this!", this role was made for you.

As the operational backbone of the business, you'll provide executive-level support to Olga, deliver concierge-level service to clients, and ensure listings and transactions move smoothly from start to finish. You'll take ownership of managing systems and processes, keeping everything efficient, organized, and up to date as the business evolves, empowering Olga to focus on building relationships, winning new business, and closing deals. And you won't do it alone; you'll collaborate with a Marketing Coordinator and a Field Assistant to help you succeed.

This is your chance to be the behind-the-scenes professional who makes it all come together. Join a high-energy, family-oriented team that values collaboration, integrity, professionalism, and celebrating success every step of the way.

Salary: $100,000–$130,000 base salary depending on experience

Benefits: Paid vacation, holidays, and sick leave, employer contribution toward medical benefits, and 401(k) with employer match

Hours: Monday–Friday, 9 AM–6 PM with rare flexibility for true emergencies

Locally Remote: You must reside in San Jose/Los Gatos/Campbell, have no more than a 1-hour commute, and have daily access to a personal vehicle for work; mileage is reimbursed; a valid driver's license and insurance are required.

Compensation:

$100,000 - $130,000 yearly

Responsibilities:

What You'll Do

• Listing management coordination from contract to close, liaising with the TC

• Vendor relationships: inspectors, stagers, contractors, photographers, etc

• Concierge-level client communication with high-net-worth buyers and sellers

• Business systems and process improvement

• Executive support and calendar management

• Day-to-day coordination with a Marketing Coordinator and Field Assistant

Qualifications:

We Know You

• Think critically and love seeing how the pieces fit into the bigger picture

• Take ownership and run with things instead of waiting to be asked

• Enjoy solving problems and bringing solutions to the table

• Communicate clearly, warmly, and directly

• Be discreet and trustworthy with sensitive client and business information

• Want to grow with a team that celebrates wins together

Experience We Are Looking For

• 3-5+ years in administrative, operations, or transaction coordination, ideally in real estate, lending, or a fast-paced environment. We are also open to those from the legal industry as well as those who have supported wealth managers.

• Working knowledge of real estate transaction processes and compliance basics

• Strong written and verbal communication, comfortable with high-net-worth clientele

• Valid driver's license and clean driving record

• Proficiency with Google Workspace

Nice-to-Have

• Experience with DocuSign, CAR Forms, MLS systems, or Odoo

• Familiarity with real estate investment or renovation projects

• Knowledge of Bay Area neighborhoods

About Company

Golovko Homes is the practice of Olga Golovko — the #1 Keller Williams agent across Northern California and Hawaii, ranked in the top 1.5% of agents nationwide.

Based in Los Gatos, CA, we deliver white-glove residential real estate throughout the Bay Area. Clients come for results and stay for the experience.

The team is small and intentional — high standards, clear communication, and people who own their work. Olga is direct, data-driven, and invested in the people around her. Her motto: “No need to sugarcoat anything — that’s what bakeries are for.”

If you do excellent work and want it to show, this is the right place.

We are an equal opportunity employer and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.