Receptionist Administrative Executive Assistant

Job Description

Job Description

Administrative Assistant- Receptionist

American Management Services, Inc.

A boutique style management company providing tailored management services to community associations and CID’s throughout the South Bay Area. Family run for over 25 years, the American Management Services team is close knit and seeking motivated individuals who want to join a successful and supportive team environment. The ideal candidate will bring a positive attitude, strong work ethic, to help support a growing portfolio of associations.

Job Description:
We are seeking a highly organized and dependable Executive Assistant/Administrative Assistant to support our team and ensure the efficient operation of our office. The ideal candidate will demonstrate professionalism, attention to detail, and excellent interpersonal skills in both internal and external interactions.

Key Responsibilities:

• Answer and direct phone calls promptly and professionally.
• Screen incoming calls and route them appropriately.
• Greet visitors with courtesy and professionalism, creating a welcoming environment.
• Maintain a clean and organized lobby and work areas throughout the day as needed.
• Sort and distribute mail, faxes, and other materials promptly.
• Prepare and send packages and mailings.
• Perform accurate and timely data entry tasks.
• Draft letters and correspondence for resident clients.
• Assist managers with site visits and other administrative tasks related to HOA management.
• Support special projects and other duties as assigned.

Requirements:

• Experience: 1 to 2 years as a receptionist or in a related role (preferred).
• Skills:
  • Strong attention to detail and organizational abilities.
  • Excellent interpersonal and communication skills for effective internal and external interactions.
  • Proficiency with computers and office equipment.
• Attributes: Dependable, professional, and presentable.
• Education: High School Diploma or GED required.

This role offers an opportunity to contribute to a dynamic team while showcasing your administrative expertise. If you are a proactive, detail-oriented professional with a commitment to excellence, we encourage you to apply!