Administrative Assistant

Non-Certified - Position - Secretary/Bookkeeper Job Number 4600324893 Start Date Open Date 09/01/2026 Closing Date 09/14/2026 Minimum Qualifications Minimum Qualifications: ? High School Diploma or higher. ? Working knowledge of computer systems. ? Effective oral and written communication skills. ? Ability to multi-task and handle difficult situations. ? Good organizational and interpersonal skills. Ability to adapt to changing situations and work well with others. Major Duties and Responsibilities: 01. Performs usual office routines, including sorting and boxing mail, maintain office calendar for school events, issue tardy and admit slips, etc. 02. Maintains accurate student records for discipline, tardiness, and other necessary MSIS (Mississippi Student Information System) data, student attendance and ADA reports, and cumulative folders. 03. Receives and routes all incoming calls to the appropriate person. Mails any written correspondence including Due Process forms, letters, memos, purchase orders, etc. 04. Assists teachers in preparing instructional materials as designated by the principal or their designee. 05. Maintains appropriate sign-in and sign-out logs for visitors, teachers, substitutes, etc. 06. Receipts funds submitted to the schools for various activities and makes regular deposits. Prepare a monthly activity report for all deposits and submit it to the Business Office by the prescribed deadline. 07. Collects building staff leave forms and monitors timesheets for correct reporting. Prepares and submits clean timesheets and payroll reports to the Business Office by prescribed deadline. 08. Collects and compiles appropriate building requisitions with required documentation before entering the request into the accounting software system for further approval. Orders items or services, as directed, from approved purchase orders. Once invoices are received, compiles all required documentation and submits it to the Business Office by prescribed deadline. 09. Processes and keeps record of purchase orders as directed by the Principal or Designee. Monitors outstanding purchase Contact Information Dr. Deartis Barber, Principal Columbus Middle School View phone number on click.appcast.io Job Description View Attachment Columbus Municipal School District