Purchasing Administrative Assistant

Job Description

Job Description

Job Title: Purchasing Administrative Assistant
Job Description

The Purchasing Administrative Assistant supports the purchasing department by creating and processing purchase orders and distributing them to the appropriate recipients. This is a contract role of approximately six months that focuses on administrative purchasing tasks rather than direct product buying. The position may expand to include some accounts payable responsibilities based on performance in the core duties.

Responsibilities

• Create accurate purchase orders in the SAP system and ensure they contain all required information.
• Send purchase orders to vendors, internal stakeholders, and other recipients in a timely manner.
• Support the purchasing department with administrative tasks related to purchase orders.
• Verify purchase order details for accuracy and consistency with manufacturing purchasing requirements.
• Maintain organized records of purchase orders and related documentation.
• Collaborate with team members in the purchasing department to ensure smooth processing of orders.
• Assist with accounts payable tasks as needed, depending on performance and departmental needs.
• Use SAP, including S/4Hana, to enter, track, and update purchase orders.

• Hands-on experience working with purchase orders.
• Knowledge of manufacturing purchasing processes and requirements.
• SAP experience, including creating and managing purchase orders, is required.
• Experience with SAP S/4Hana is heavily preferred.
• Ability to work effectively in a structured, Monday through Friday schedule from 8:00 a.m. to 5:00 p.m.
• Strong attention to detail and accuracy when entering and reviewing purchasing data.

• Prior experience supporting a purchasing or procurement team is beneficial.
• Experience working in a manufacturing environment is an advantage.
• Familiarity with accounts payable processes is a plus.
• Strong organizational and documentation skills.
• Ability to learn and follow established purchasing procedures and systems.

This role is based on a campus setting in the York Hub. The position follows a standard Monday through Friday schedule from 8:00 a.m. to 5:00 p.m. The work involves regular use of SAP, with a strong emphasis on S/4Hana, and close collaboration with the purchasing team in a professional office environment. After full training and demonstrated performance, there is potential for the role to transition to a fully remote arrangement, providing additional flexibility while maintaining strong connections with the on-campus team.

Job Type & Location

This is a Contract position based out of York, PA.

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in York,PA.

This position is anticipated to close on Jul 27, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.