Office Administrator

Office Administrator / Purchasing Coordinator

Nashville, TN

$22.00 $25.00/hour

Operations & Administrative Support

About the Opportunity Office Administrator / Purchasing Coordinator

Our client is seeking a detail-oriented Office Administrator / Purchasing Coordinator to support purchase orders, project coordination, and administrative functions in a fast-paced office environment. This role is ideal for someone who enjoys managing details, working with vendors, tracking orders, and ensuring documentation is accurate and organized. This is a 100% on-site, temp-to-hire opportunity with long-term potential.

Key Responsibilities Office Administrator / Purchasing Coordinator

• Create purchase orders from Bills of Material (BOMs) and coordinate material orders through distributors
• Track materials and equipment from purchase through delivery, ensuring timely updates on order status
• Communicate delivery schedules and status updates to Service Coordinators and Project Managers
• Compile timesheets and job information to support customer billing processes
• Assist with invoice and billing documentation preparation
• Maintain filing systems for test results, project records, and related documentation
• Provide administrative support to the Service Supervisor and office team
• Ensure purchasing and project documentation is accurate, complete, and up to date

Qualifications Office Administrator / Purchasing Coordinator

• Previous experience in purchasing, administrative support, accounts payable, billing support, or office coordination
• Experience creating and managing purchase orders preferred
• Strong attention to detail and ability to accurately track orders, invoices, and documentation
• Excellent organizational, follow-up, and time management skills
• Comfortable working with numbers, timesheets, and purchasing records
• Proficiency with Microsoft Office and general office software applications
• Ability to manage multiple priorities and follow tasks through to completion
• Experience supporting service, operations, logistics, construction, skilled trades, or related environments is a plus
• Ability to work on-site in Nashville, TN on a full-time basis