Parts and Supply Administrator

Job Description

Job Description

Parts & Supply Administrator
Geneva, NY | Onsite
$20.00–$26.00/hour (based on experience) | Temp-to-Hire

Build Your Career with Kelly®

Looking for a role where your organizational skills, attention to detail, and customer service experience make a real impact? Kelly® is partnering with a leading organization in Geneva, NY to hire a Parts & Supply Administrator . This is an excellent temp-to-hire opportunity offering competitive pay, hands-on training, and the chance to join a collaborative team that keeps operations running smoothly.

If you thrive in a fast-paced environment and enjoy solving problems, coordinating with multiple teams, and delivering outstanding customer support, we'd love to hear from you.

What You'll Do

As a Parts & Supply Administrator, you'll play a key role in supporting service operations by managing parts inventory, assisting customers, and coordinating logistics. Your day may include:

• Answering and directing incoming service calls while accurately documenting customer interactions in the service database
• Maintaining inventory records, performing inventory counts, and managing parts and equipment logistics
• Receiving, storing, issuing, and shipping replacement parts for beverage and processing equipment
• Preparing quotes, processing sales orders, generating invoices, and assisting customers with payments
• Partnering with service, accounting, and contract teams to support larger customer projects
• Coordinating freight and shipping while evaluating costs with vendors and suppliers
• Working cross-functionally with multiple departments to ensure projects are completed efficiently

What We're Looking For

We're seeking someone who is organized, customer-focused, and enjoys working with both people and processes.

Preferred Qualifications:

• Strong written and verbal communication skills with professional email etiquette
• Proficiency in Microsoft 365 Office applications
• Experience with Microsoft Dynamics 365 Business Central is a plus (training provided)
• Excellent organizational, multitasking, and data management abilities
• Strong problem-solving skills and the ability to prioritize competing responsibilities
• Ability to work independently while collaborating effectively with a team
• Experience handling administrative tasks with accuracy and attention to detail
• Technical, mechanical, or electrical knowledge is a strong advantage

Why You'll Love This Opportunity

• Competitive pay: $20.00–$26.00 per hour , based on experience
• Temp-to-hire position with long-term potential
• Paid training on company systems and processes
• Collaborative, supportive team environment
• Opportunity to expand your skills while working with an industry-leading organization

Ready for What's Next?

Applying is easy. If your experience aligns with the role, we'll guide you through the next steps. Even if this opportunity isn't the perfect fit, joining Kelly® connects you with our nationwide recruiting network, giving you access to future career opportunities.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly®.

You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.