Accounts Payable Specialist

Landmark is a leading provider of engineering, construction, and asset management services for storage solutions in the water, wastewater, power, and industrial markets. We operate throughout North American and have built our reputation on delivering the most challenging projects with a high degree of efficiency and precision. Challenging the norm and innovating better methods is core to our approach. Job Summary The Accounts Payable (AP) Specialist is responsible for accurately and timely processing invoices, employee expenses, vendor payments, and related accounting activities. This role ensures compliance with company policies, maintains complete and precise financial records, and supports ongoing process improvements, including automation initiatives. The AP Specialist works closely with internal departments and external vendors, providing excellent customer service while maintaining strong financial controls. Responsibilities and Duties Essential Functions: Process vendor invoices, employee expense reports, weekly travel payments, and per diem requests in a timely and accurate manner Review invoices for accuracy, proper coding, totals, discount terms, required approvals, and appropriate payment timing Manage payment cycles, including weekly check runs and electronic payments, ensuring accuracy and timeliness Respond to internal teams and external partners regarding invoice and payment status with accuracy and professionalism Research and resolve invoice discrepancies, payment issues, and account questions with a focus on timely resolution Reconcile accounts payable transactions and vendor statements, ensuring accuracy and completeness Review and analyze AP aging; proactively identify, investigate, and resolve outstanding items Maintain the AP ledger through accurate and timely posting of transactions Support 1099 preparation forms in compliance with IRS regulations Maintain accurate and organized vendor files in compliance with records retention policies and audit requirements Ensure document management and record retention practices align with company policies and audit requirements Participate in weekly meetings and provide updates on AP status, workload, issues, and priorities. Contribute to AP process automation efforts and support system improvements Maintain a positive and collaborative work environment across departments to support efficient operations and a high level of service Maintain confidentiality of company and vendor information at all times Communicate clearly and professionally to support a collaborative and accountable team environment Assist with special projects or additional duties as assigned Qualifications and KSAs Education: High school diploma or GED required; associate degree in Accounting, Finance, or related field preferred. Experience: 2–5 years of accounts payable or related experience; construction industry experience preferred. Experience with SAGE 300 (Timberline) or TimberScan. Knowledge, Skills, and Abilities: Proficiency in Microsoft Office Suite, with strong Excel skills High level of accuracy and attention to detail in data entry and financial processing Strong verbal and written communication skills Excellent organizational and time-management skills with the ability to prioritize tasks Strong analytical and problem-solving skills with the ability to identify discrepancies quickly Proficient in using accounting systems and AP software tools Understanding of accounts payable processes, invoice workflows, and basic GAAP principles Knowledge of 1099 processing and IRS vendor reporting requirements Familiarity with construction-industry billing, job costing, or purchase order workflows (preferred) Ability to maintain confidentiality and demonstrate professionalism Ability to work independently and collaborate effectively across teams Ability to demonstrate initiative, urgency, and accountability Commitment to maintaining a positive, professional work environment and high standards of business conduct Working Conditions - Mental Demands / Physical Demands / Environmental Factors Tools/Equipment Used: Standard office equipment, including computers, peripherals, and telecommunication devices. Posture: Primarily sitting, with occasional standing and walking. Ergonomic setup is encouraged to reduce strain. Motion: Frequent use of hands and fingers for typing and handling office equipment. Lifting: Regular light lifting and carrying (less than 15 pounds), such as laptops and documents. Environment: Primarily indoor, climate-controlled office environment. For remote or hybrid roles, maintaining a suitable home office environment is expected. Mental Demands: Ability to manage deadlines and responsibilities simultaneously, often in a fast-paced environment. Ability to maintain composure and productivity under pressure. Equal Employment Opportunity (EEO) Statement Landmark is a Equal Opportunity Employer. Landmark recruits qualified applicants and advances its employees in employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity, gender expression, age, disability, genetic information, ethnic or national origin, marital status, veteran status, or any other status protected by law. We encourage all qualified candidates to apply and will provide reasonable accommodations for qualified individuals with disabilities. #J-18808-Ljbffr