Accounts Payable/Payroll Specialist

Job Description

SCP Post Acute Services, LLC (Pinnacle Care Providers & Preferred Podiatry Group) is hiring an Accounts Payable & Payroll Specialist to join their team. This will be a full-time opportunity with a hybrid schedule in Chicago, IL.

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Overview:

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The Accounts Payable & Payroll Specialist is responsible for processing vendor invoices, expense reports, and payroll across the Company, ensuring clinicians, staff, and vendors are paid in a timely, organized, and professional manner. An understanding of payroll and timekeeping systems, payroll taxation and reporting, and general accounting concepts are critical competencies for this position. The AP function of this role is critical in maintaining strong vendor relationships and supporting the organization's financial health by managing outgoing funds and addressing discrepancies.

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Key Responsibilities

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● Process vendor invoices, expense reports, and payment runs (ACH/check/card) in accordance with Company processes and controls.

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● Serve as the business owner of the automated A/P system (Ramp), including maintaining proper system set up and maintenance, troubleshooting, interaction with the G/L system (Sage Intacct), and submission of payment files weekly to the bank.

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● Maintain vendor and provider records (W-9s, banking details, insurance certificates) and respond to payment inquiries.

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● Ensure compliance with 1099 reporting requirements and complete the annual 1099 filings.

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● Reconcile vendor statements and resolve discrepancies in a timely manner.

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● Manage accounts payable email inbox and respond to vendor and internal inquiries.

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● Resolve outstanding checks within 60 days of issuance to prevent them from becoming stale.

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● Process bi-weekly & monthly payroll using Paylocity for all employees ensuring timeliness, accuracy and extreme confidentiality.

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● Serve as business owner of the payroll and time tracking modules of Paylocity, being the key internal point of contact for questions, administration, implementation of upgrades/new features.

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● Generate all direct deposits, ad hoc in-house payroll checks, reissues and stop payments, and respond to employee questions and requests.

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● Ensure appropriate state and local taxation for all employees.

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● In collaboration with HR department, ensure that all authorized payroll information is reviewed, processed, updated and maintained in the payroll system.

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● Work cross-functionally with HR to optimize the payroll process, including assessing and documenting processes and implementing process improvements.

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● In collaboration with HR department, prepare and issue annual W-2s.

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● Accurately prepares all payroll reports and general ledger interfaces in accordance with both internal and external deadlines.

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● Prepare payroll registers, tax filings support, and related compliance reports (federal, state, and multi- state).

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● Support month-end close, internal/external audits, and workers' comp and benefits audits.

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● Support harmonization of AP and payroll processes, vendor master files, and payroll systems for future add-on acquisitions.

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● Identify and help implement improvements to controls, approval workflows, and process efficiency (e.g., AP & payroll automation tools).

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● Demonstrate dedication to the mission, vision, values, and goals of the organization.

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● Perform other duties as assigned.

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Required Qualifications & Experience

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Education

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● Bachelor’s degree in business, Accounting preferred

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Experience & Qualifications

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● 3+ years of payroll and accounts payable processing experience

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● Payroll tax filing knowledge – Federal, state, local and unemployment

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● Multi-state payroll and W-2 experience

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● Demonstrated strong attention to detail, dependability, and consistency

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● Excellent organizational and time management skills

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● Ability to handle confidential information with integrity

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● Demonstrated interpersonal and communication skills, and ability to work independently

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● Demonstrated critical thinking, problem solving and analytical skills

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● Proficient in a Microsoft Office environment, with advanced Excel skills, as well as database familiarity

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● Ability to manage multiple priorities in a fast-paced, growth-oriented environment

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● Demonstrated commitment to fostering a positive, inclusive, and high-performing workplace culture

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Preferred Knowledge, Skills & Abilities

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● Experience supporting physician practice, ambulatory care, dental, behavioral health, or other healthcare service organizations.

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● Experience processing payroll with Paylocity

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● Experience processing vendor invoices and expense reports with Ramp

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● Experience with Sage Intacct ERP

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● AP & Payroll system implementation experience

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● Certified Payroll Professional or other payroll certification

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● Certified Public Accountant