Director, Development Administration

About NYRR

New York Road Runners (NYRR) was founded in 1958 when a small group of passionate runners vowed to bring running to the people and has grown from a local running club into the world’s premier community running organization. NYRR’s vision is to build healthier lives and stronger communities through the transformative power of running.

NYRR’s year-round offerings of races, community events, programs, and training resources provide hundreds of thousands of people with the motivation, know-how, and opportunities to start running and keep running for life. NYRR’s premier event, the famed TCS New York City Marathon, attracts the world’s top professional runners and committed amateurs alike, while also raising millions of dollars annually for charity and driving economic impact for New York City. NYRR is equally committed to the runners of tomorrow, passionately providing youth fitness programs that educate and inspire children in underserved communities in New York City, nationwide, and around the world.

Headquartered in New York City, NYRR is a 501(c)(3) organization. To learn more, please visit .

At New York Road Runners, we are committed to building an inclusive, diverse workplace by finding the best candidate for the job. We understand that skills come from a variety of different backgrounds. Checking off every single requirement on our job description is not necessary to apply. If you think you are a good fit and have a passion for the work we do, please submit your application. We are eager to learn about your experience and skills! You may be the right candidate for this or other open positions.

New York Road Runners is an Equal Opportunity Employer

About the Department

The Development & Philanthropy Department leads the creation and execution of NYRR’s annual plan to secure financial support from individuals, foundations, and corporations. The department is responsible for expanding and diversifying the organization’s funder base, furthering the potential for future fundraising efforts, and the retention of the growing base of donors. Our NYRR Team for Kids (TFK) team oversees the TFK program of adult runners who commit to fundraising for NYRR youth and community programs. Our NYRR Membership team leads our membership program which enhances runners’ engagement with the running community and their experience at NYRR events.

About the Position

The Director, Development Administration, leads strategic direction on development data, processes and automation and implementation of long-term systems for data management for the organization. This position leads the department’s efforts in collecting and reporting on donor data, tracks and produces financial reports on all revenue collected, and helps in identifying potential donors.

Job Responsibilities (primary and secondary duties):

• Serve as the Development and Philanthropy lead for data management including but not limited to:

• Lead development and implementation of strategy related to donor database (Salesforce) and program data (Haku)

• Serve as liaison with IT team and Finance to ensure the system and our processes are functioning optimally

• Ensuring smooth functioning of development donor database, updating and cleaning records and devising data entry and coding protocols,

• Producing reports on donors and revenue upon request, ensuring financial alignment with company general ledger; reconcile general ledger monthly,

• Overseeing and reporting weekly and monthly on all donation intake portals, and supplying additional financial/donation reports as deemed necessary.

• Oversee Donor Stewardship from planning through implementation including assisting the department in planning and executing donor cultivation and fundraising events.

• Oversee monthly reconciliation and reporting.

• Oversee match giving process using Double the Donation and company portals to approve and process corporate match gifts.

• Work with finance to prepare annual 990.

• Supervise Development Administration Lead and part-time support:

• Preparation of large data lists for gift processing,

• Assist with database maintenance/conversions,

• Assist with donation tracking process,

• Process incoming check and credit card donations; enter into donor database; prepare timely acknowledgement letters; and perform other tasks associated with donation entry and tracking,

• Help prepare donation deposits,

• Assist with collection of matching gifts, and

• Provide overflow support for the department as needed.

• Support larger Development team during race week and race day at NYRR Marquee Events (United Airlines NYC Half, RBC Brooklyn Half, and TCS New York City Marathon) and several departmental events throughout the year, in both planning and by working these events (some evenings and weekends required).

Job Requirements:

Experience:

• 5 years previous related experience

Education & Certifications:

• Bachelor’s degree preferred

• Salesforce Certification preferred

Skills and Attributes:

• Power user of Salesforce or other similar donor database with the ability to both develop and guide strategy and to execute in the system on a day-to-day basis

• Superior organization skills, attention to detail, and ability to juggle multiple projects and frequent deadlines

• Excellent written and verbal communication skills

• Tact, diplomacy, and discretion

• Ability to provide a superior customer service experience

• Flexibility and the ability to work independently as well as collaboratively with staff across divisions

• Knowledge of fundraising and development practices, standards, and reporting

• Knowledge of budgeting processes

• Ability to perform in a fast-paced environment and perform under pressure

• Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook)

• Strong attention to detail

• Excellent written and verbal communication skills

• Ability to work occasional weekends or evenings

• Strong commitment to diversity, equity, and inclusion

Other Requirements:

• All staff are required to work the United Airlines NYC Half Marathon, RBC Brooklyn Half Marathon, and the TCS NYC Marathon.

• Operate on a hybrid schedule, with two days per week in the NYRR office in NYC.

Salary:100K