Sales Administrative Assistant for Events

Events Sales Administrative AssistantThe Events Sales Administrative Assistant's primary responsibilities are to input the details of confirmed sales from the Events Sales Consultant into the ERP and to maintain positive customer relations with existing customers.Job Duties: Duties include performing various administrative tasks, gathering information, and communicating with customers and various internal departments. The daily activities will include gathering required information and documents for submitting jobs, creating spreadsheets, and the preparation and mailing of sales literature. The position also requires taking an active role in maintaining positive customer relations.Essential Job FunctionsThe list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.Input details of each job/order into the ERP and ensure that all relevant information is communicated to other departmentsSend proofs and tracking information to customers/hotels; obtain approvals as neededSend Thank You cards/emails to customersAssist management and sales consultants with general customer service questions within departmentAssist with the preparation and mailing of samples and answering incoming calls when all representatives in the department are completing other tasks and cannot answer the phoneAssist other sales assistants as neededWorking extensively with system to manage daily tasks and enter/update customer informationSafely perform physical demands as indicated belowPerform these and other duties as assigned by appropriate management personnelEducation:Associate degree or two years job-related experience or trainingKnowledge, Skills, Abilities:Excellent verbal and written communication skillsProficient in use of a personal computer including Microsoft Office applicationsAbility to be a self-starterAbility to be organized and to multi-taskMust be able to work in a team environmentPhysical Requirements and Work Environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.While performing the duties of this job, the employee is regularly required to:Sit, speak, hear and comprehendStand; walk; use hands to finger, handle or feel; and reach with hands and arms on a daily basisSpecific vision abilities required by this job include the ability to adjust focus and see colors with acuityWhile performing the duties of this job, the employee is primarily in an indoor setting, but may be exposed to:Variable temperature conditions indoor and outside (occasionally extreme heat or extreme cold)Moderate noise environmentA demonstrated commitment to safety is a condition of employment.