Payroll Administrator

Job Description

Job Description

We are looking for a Payroll Administrator to join a healthcare organization in Southern New Hampshire. This role is ideal for someone who can manage recurring payroll cycles, maintain precise employee pay records, and respond effectively to issues that arise under tight deadlines. The position works closely with payroll leadership and cross-functional partners to help ensure employees are paid correctly while supporting reporting, reconciliations, and year-end payroll activities.

• Process payroll across multiple pay cycles, ensuring employee pay, taxes, deductions, and other payroll transactions are completed accurately and within required deadlines.
• Review and validate employee changes that impact payroll, including new hires, compensation changes, transfers, promotions, leaves of absence, and terminations.
• Manage employee payroll elections and deductions, including tax withholdings, direct deposits, garnishments, and other voluntary deductions.
• Review time and attendance information, identify exceptions or discrepancies, and work with managers to resolve issues prior to payroll processing.
• Research and process payroll adjustments, including retroactive changes, additional earnings, reimbursements, corrections, and off-cycle payments.
• Audit payroll results for accuracy, resolve discrepancies, and ensure payments are processed according to established procedures and internal controls.
• Assist with payroll-related accounting activities, including reporting, reconciliations, period-end support, and payments associated with payroll deductions.
• Generate recurring and requested payroll reports and assist with quarterly and year-end payroll activities, including reconciliations and W-2 processing.
• Serve as a resource for employees with payroll-related questions while partnering with HR, Finance, Accounting, and other internal departments to resolve issues.
• Maintain payroll documentation and procedures while identifying opportunities to improve efficiency, accuracy, and overall payroll processes.
• Support cross-training within the payroll team to ensure consistent coverage and continuity across payroll functions.

Experience processing full-cycle payroll in a fast-paced, high-volume environment with multiple payroll cycles.

Understanding of multi-state payroll, including payroll taxes, deductions, and maintaining accurate employee payroll records.

Strong attention to detail with the ability to review payroll data, identify discrepancies, and resolve issues within tight deadlines.

Experience with time and attendance systems, payroll corrections, direct deposits, garnishments, and other payroll deductions.

Strong communication and customer service skills with the ability to assist employees and work effectively across HR, Finance, Accounting, and other departments.

Experience preparing payroll reports, reconciliations, and year-end payroll activities while maintaining accurate and confidential employee records.