Executive Assistant

Benefits:

• Health insurance
• Paid time off
• Training & development
• Vision insurance
• 401(k)
• Competitive salary
• Dental insurance

Window World PennOhio is looking for an executive assistant in the Youngstown office. This is a vital role to the office and we are looking just for the right fit!

Position Summary -

Window World PennOhio is seeking a highly organized, dependable, and proactive Executive Assistant to support Executive Leadership and management with daily operations, scheduling, communication, reporting, event planning, community involvement, and travel coordination. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities while ensuring tasks are completed timely and efficiently.

Key Responsibilities

• Provide administrative and organizational support to Executive Leadership and management.
  
  
• Participate in daily management touch points and weekly meetings to review priorities, track progress, and ensure follow-through.
  
  
• Coordinate company donations, community involvement, and charitable initiatives.
  
  
• Assist with planning and executing company events, including the Family Reunion and Rewards Dinner.
  
  
• Arrange travel accommodations, including flights, hotels, and transportation.
  
  
• Prepare reports, maintain records, track deadlines, and provide regular updates.
  
  
• Coordinate supply pickups, deliveries, and other approved errands.
  
  
• Communicate professionally with employees, leadership, vendors, and community partners.
  
  
• Assist showroom customers, answer incoming calls, and notify the office team when customers arrive.
  
  

Qualifications

• Strong organizational, communication, and time-management skills.
  
  
• Ability to multitask, prioritize responsibilities, and meet deadlines.
  
  
• Proactive mindset with excellent follow-through and attention to detail.
  
  
• Professionalism, discretion, and the ability to maintain confidentiality.
  
  
• Proficiency in Microsoft Office, email, calendars, and spreadsheets.
  
  
• Previous administrative, executive assistant, event coordination, or office management experience preferred.
  
  
• Valid driver's license and reliable transportation are required.
  
  

What We're Looking For

A motivated individual who takes initiative, anticipates leadership needs, communicates consistently, and follows assignments through to completion. The successful candidate will be flexible, dependable, and committed to representing Window World PennOhio professionally while helping keep company priorities moving forward.