Manager of Practice Operations |Outpatient Urogynecology & GYN Surgery | Oviedo

Orlando Health Women's Institute

The Orlando Health Women's Institute is a comprehensive healthcare provider focused on addressing the unique medical needs of women at every stage of life. Located within the Orlando Health system, the institute offers a full spectrum of services, including gynecology, obstetrics, reproductive endocrinology, and maternal-fetal medicine. It also specializes in complex areas like gynecologic oncology, urogynecology, breast health, and menopause management. The institute is dedicated to providing personalized, patient-centered care through advanced diagnostic tools, minimally invasive surgeries, and cutting-edge treatments. With a multidisciplinary team of experts, the Women's Institute emphasizes wellness, preventative care, and the latest medical advancements to ensure the highest quality of care. Whether for routine health screenings or specialized treatment, the Orlando Health Women's Institute is a trusted resource for women's healthcare in Central Florida.

Orlando Health offers a great benefits package that includes: Medical, Dental, Vision, 403(b) Retirement Savings Plan, Health Savings Account (HSA), Flexible Spending Account (FSA), Paid Time Off (Up to 5 weeks to start), Life Insurance, Extended Leave Plan (ELP), Family Care (child care, elder care, pet care), Paid Parental Leave, Pet Insurance, Car Insurance, 100% PAID Tuition as well as tuition reimbursement & monthly payments to help pay down any graduated school debt. All benefits start day one.

Department: Urgynecology and GYN

Status: Full Time

Shift: Days

Hours: 7:45am-5:00pm, Monday-Thursday, Fridays- 7:30am-12:30pm

No Weekends, No Holidays

Responsibilities

Education: Bachelor degree in a healthcare, business or related field; or Four (4) years of directly related work experience may substitute for the bachelor degree (in addition to the requirements listed in the experience section).

License & Certifications: None.

Experience: Two (2) years of health care experience, to include one year in a lead or supervisory role.

Essential Functions

Responsible for approximately 4-15 physicians and 15-40 team members.

In cooperation with the Physician Lead, assists in development and oversight of standards compliance for the designated scope of the outpatient clinics of the Service Line within the parameters established by OHPG.

Identifies issues in service and coordinates action plans with the Service Line Physician leadership and the Director/Physician Practices or COO or Senior Manager.

Ensures compliance with all regulatory and accreditation mandates to which the organization is subject, company policies, procedures, and programs, ensuring consistent application within their service line(s).

Reviews and implements OHPG policies, procedures and programs.

Develops and manages annual operational and capital clinic budget in cooperation with the Physician Lead and Senior Manager.

Allocates and authorizes appropriate expenditures.

Responsible for management of actual performance against budget providing analysis of material variances to Administration.

Maintains an effective revenue cycle and other systems to maximize revenue.

Administers methods to enhance efficiency and quality of practice operations, including the Patient-First Initiative, in collaboration with the Physician Lead, and Senior Manager, creating an environment consistent with management values of OHPG.

Works with the Lead Physician of the practice, ensures appropriate access, flow and scheduling of patients.

Works with the Leadership Team in the service line to provide seamless care throughout the continuum.

Works in cooperation with leadership to coordinate and develop long-range strategic plans for the clinic operations within the service line strategic plan in collaboration with the Physician leadership.

Hires, trains, supervises, evaluates and develops practice staff in accordance with established Human Resources Guidelines.

Develops lead staff for each clinic.

Builds a well-functioning team focused on the needs of the patient.

Ensures quality metrics are met in the practice setting.

Directs and oversees maintenance of physical facility to ensure appropriate operations, appearance, and security.

Evaluates, recommends and plans for future space.

Negotiates, communicates and coordinates with the Service Line and other departments to implement operational changes and new initiatives.

Interprets, ensures and facilitates information exchange within the Service Line.

Facilitates and promotes open communication within the Service Line.

Analyzes and prepares appropriate responses and actions.

Researches, analyzes and maintains data collection system required to administer Service Line operations.

Participates with Marketing and Sales Department in Service Line promotion to enhance organizational growth and becomes involved in community affairs that enhance the image of the Service Line and OHPG/Orlando Health.

Ensures coverage of roles during staff shortages, vacations, sick or other leaves in order to assure continuity in patient care.

Manages various human resources functions including hiring, work assignments, coaching plans, and performance counseling.

Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.

Maintains compliance with all Orlando Health policies and procedures.