Payroll Administrator

Payroll Administrator

Hybrid | Large Corporation

Job Description

The Payroll Administrator supports a large, multi-state payroll operation by reviewing and reconciling project timecards, preparing weekly payroll, and ensuring accurate, timely pay for a diverse workforce. This role focuses heavily on workforce management and timekeeping, with an emphasis on payroll auditing, data analysis, and historical corrections rather than traditional end-to-end payroll processing. The position offers the opportunity to work within a modern, growing shared services environment that supports accounting, finance, and payroll functions, with clear pathways for professional development and internal mobility.

Responsibilities

• Review and reconcile project timecards prior to the weekly pay run to ensure accuracy and compliance with company policies and applicable regulations.

• Prepare and review weekly payroll, including accurate data entry of payroll information and generation of associated reports as needed.

• Prepare and process daily off-cycle checks, including retroactive pay calculations when required.

• Research and resolve payroll-related inquiries from team members via phone and email in a timely and professional manner.

• Serve as a payroll team liaison for project teams, providing guidance on timekeeping, payroll processes, and issue resolution.

• Complete unemployment earnings requests accurately and within required timeframes.

• Set up new craft payroll team members, including salary and pay-related updates, and process terminations in the payroll system.

• Support employee timekeeping activities, including reviewing and correcting time entries as needed.

• Perform historical payroll corrections, ensuring proper documentation and alignment with labor and payroll records.

• Review and validate labor hours and prevailing wage information to support accurate payroll processing and compliance.

• Collaborate effectively with individuals at various organizational levels and from diverse backgrounds to maintain strong working relationships.

• Work closely with other payroll teams, including payroll tax and payroll systems, to support a cohesive and efficient payroll operation.

• Leverage Excel and payroll systems to perform analytical reviews, identify discrepancies, and support continuous improvement in payroll accuracy and efficiency.

Essential Skills

• Bachelor’s degree or Associate’s degree with 1+ year of payroll experience.

• Experience working in a payroll environment, preferably supporting large or multi-state employee populations.

• Strong proficiency in Microsoft Excel, including data views, graphing, pivot tables, and VLOOKUP functions.

• UKG (or E-Time) experience, with the ability to navigate and utilize workforce management/timekeeping tools effectively.

• Proficiency with 10-key data entry for efficient and accurate numerical input.

• Ability to perform detailed payroll audits, identify discrepancies, and execute accurate corrections.

• Strong analytical skills with the ability to interpret and work with large data sets.

Additional Skills & Qualifications

• Experience supporting workforce management or timekeeping functions within a shared services or centralized payroll department.

• Familiarity with prevailing wage requirements and labor hour tracking in construction or project-based environments.

Job Type & Location

This is a Contract to Hire position based out of Minneapolis, MN.

Pay and Benefits

The pay range for this position is $25.00 - $36.05/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Minneapolis,MN.

Application Deadline

This position is anticipated to close on Sep 15, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.