Administrative Assistant I
$20 - $22 per hourMSI Express, INC
- # Administrative Assistant IApplylocations: 1885 Geneva ILtime type: Full timeposted on: Posted Yesterdayjob requisition id: R-101773**Job Description:****Competitive Pay Rate:** $20.00-$22.00 per hour**Job Type:** Full-time**Benefits:*** Health Insurance* Paid Time Off* Dental Insurance* Vision Insurance* 401K**Schedule:** 1st Shift**Position Overview:**As an Administrative Assistant, you will play a pivotal role in providing efficient administrative support to ensure smooth operations across multiple sites. Your strong organizational skills, attention to detail, and ability to handle a variety of tasks will contribute to the overall success of our company.**Responsibilities****General Administrative Support:*** Perform various administrative tasks, including answering phone calls, responding to emails, and managing correspondence.* Coordinate and schedule meetings, conferences, and appointments for multiple sites.* Maintain and organize files, records, and documents in both electronic and physical formats.* Assist in preparing reports, presentations, and other documents as needed.* Other duties as assigned.**Site Coordination:*** Serve as a central point of contact for site-specific administrative matters.* Coordinate site visits, ensuring necessary arrangements, such as travel and accommodations, are made.* Liaise with internal departments and external stakeholders to ensure smooth communication and collaboration across sites.**Data Management and Reporting:*** Assist in data entry and data management tasks, ensuring accuracy and completeness of information.* Generate reports, compile data, and assist in analyzing and interpreting data as required.* Maintain databases and records, updating information regularly and ensuring confidentiality and security.**Office Operations Support:*** Order and maintain office supplies, equipment, and inventory for multiple sites.* Coordinate with vendors and service providers for repairs and maintenance of office equipment.* Support facilities management, including coordinating office space allocations, seating arrangements, and office logistics.**Travel and Expense Management:*** Coordinate travel arrangements, including booking flights, accommodations, and transportation, for employees traveling between sites.* Assist in managing and reconciling travel expenses, ensuring adherence to company policies and guidelines.**Meeting Support:*** Assist in organizing meetings, including scheduling, preparing agendas, and arranging necessary resources.* Take meeting notes, distribute them to relevant stakeholders, and follow up on action items.* Set up and maintain conference rooms, ensuring necessary equipment and supplies are available.**Requirements*** High school diploma or equivalent qualification; additional certification in office administration is a plus.* Proven experience as an Administrative Assistant or in a similar role.* Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.* Proficiency in using office software (e.g., Microsoft Office Suite) and other relevant tools.* Excellent written and verbal communication skills.* Attention to detail and accuracy in handling administrative tasks.* Ability to maintain confidentiality and handle sensitive information with professionalism.* Strong interpersonal skills and the ability to work effectively with individuals at all levels.* Proactive and self-motivated, with the ability to work both independently and collaboratively.* Flexibility to adapt to changing priorities and multitask in a fast-paced environment.* Previous experience in a manufacturing or packaging company is advantageous.* Bilingual in English and Spanish.MSI Express is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
- J-18808-Ljbffr MSI Express, INC
Vacancy posted 2 days ago
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