Executive Assistant, Security & Emergency Management

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. OEPPR Executive Assistant Full Time Perry Point, MD, US 4 days ago Requisition ID: 1081

BACKGROUND INFORMATION

Executive Assistant will serve as a pivotal resource, providing comprehensive executive and program management support to ensure the effective execution of security, emergency management, and first responder operations. This position is responsible for advancing organizational priorities in strict alignment with applicable Executive Orders (13526, 13556, 14111), Federal statutes, and regulatory mandates, ensuring compliance and operational readiness across all mission areas. The Executive Assistant will manage and synchronize critical program functions, including the coordination of complex projects, high-level scheduling for mission objectives, and the development of correspondence, reports, and policy documentation.

PURPOSE / OBJECTIVES

The objective is to hire a highly skilled Executive Assistant to provide comprehensive executive and program management support. This position will play a vital role in advancing the office’s mission by ensuring the seamless execution of security, emergency management, and continuity operations in alignment with federal directives and organizational priorities. The Executive Assistant will serve as a trusted advisor and resource within the program, responsible for managing critical workflows, coordinating high-level engagements, and delivering communications and documentation. Operating in a fast-paced, mission-driven environment, the incumbent will engage with senior leadership, research and clinical staff, and management personnel across the agency. This dynamic role requires agility, discretion, and a commitment to excellence in supporting executive decision-making, fostering organizational efficiency, and strengthening the office’s overall preparedness and response capabilities.

TASKS / SERVICES

Security and Emergency Management Program / Project Management Drive the planning, execution, and evaluation of complex security, emergency management, and first responder programs to ensure mission success. Develop, manage, and monitor project schedules, performance metrics, and risk mitigation strategies, ensuring timely and cost-effective program delivery. Lead cross-functional coordination to align projects with strategic objectives and regulatory requirements. Conduct data analysis and performance reviews, producing actionable insights and recommendations for leadership decision-making. Deliver polished, executive-ready dashboards, reports, and presentations that clearly communicate program performance and outcomes. Security and Emergency Management Communications and Documentation Author, edit, and finalize high-level correspondence, policy documents, and strategic reports that advance security priorities. Prepare impactful security briefing materials, talking points, and presentations for internal and external engagements. Enforce quality control and consistency standards across all official communications, including classified and sensitive materials. Maintain comprehensive records management and version control systems to ensure compliance with federal and agency requirements. Serve as a trusted conduit for communications with senior officials, interagency partners, congressional offices, and stakeholders. Management and Coordination Direct day-to-day operations of the OEPPR office, ensuring seamless coordination of security and emergency management activities and information flow. Strategically prioritize security and emergency management engagements and optimizing time for critical mission objectives. Orchestrate complex security and emergency management meetings, high-level conferences, and interagency engagements with precision and discretion. Implement and refine OEPPR processes, workflows, and standard operating procedures to maximize security, efficiency and responsiveness. Track and resolve security and emergency management taskings, ensuring deliverables meet or exceed established deadlines and quality standards. Resource Management Support formulation, execution, and oversight of security/emergency management budget and resource allocations, ensuring effective stewardship of federal funds. Provide security/emergency management acquisition and contract support, including development of justifications, performance tracking, and compliance documentation. Oversee security/emergency management workforce management functions, including onboarding, staffing plans, and organizational alignment. Maintain accountability for OEPPR assets, IT systems, and facilities to ensure operational readiness.

DELIVERABLES

Weekly activity reports, decision briefs, and strategic updates. Comprehensive program and project tracking dashboards aligned with security/emergency management performance metrics. Policy, strategy, after-action, and evaluation reports that inform senior leadership and stakeholders. Security/emergency management meeting agendas, minutes, action item trackers, and follow-up documentation. Executive briefing books, read-ahead packages, and presentation materials for high-stakes engagements. Annual program reviews and performance evaluation reports with recommendations for improvement.

QUALIFICATIONS

Bachelor’s degree in security studies, emergency management, public administration, or relevant disciplines, or two (2) years of related work experience are required. At least 5 years of demonstrated experience in program support, program management, or federal government operations in a security/emergency management context. Proven ability to operate under pressure, prioritize competing demands, and deliver results in fast-paced environments. Mastery of Microsoft Office Suite, SharePoint, and project management tools to support executive-level requirements. Exceptional written and verbal communication skills, with a record of producing high-quality executive deliverables. Must obtain and maintain both a Level 6: Public Trust – High Risk and Nuclear Regulatory Commission (NRC) Trust & Reliability Clearances.

HIGHLY DESIRABLE SKILLS AND ABILITIES

Advanced degree or professional certifications (e.g., PMP, Lean Six Sigma, Certified Emergency Manager, CPP, SFPC, PSP, FAC-P/PM). Direct experience supporting senior executives in homeland security, law enforcement, or emergency management organizations. Comprehensive knowledge of continuity of operations (COOP), emergency response protocols, and national security frameworks. Expertise in budget formulation, federal acquisition, and contract management processes. Strong interpersonal skills and political acumen to build consensus and collaborate effectively with senior stakeholders across government and external partners. Demonstrated discretion, judgment, and ability to handle sensitive and classified information. Familiarity with secure communications protocols, classified systems, and controlled information environments. Knowledge and experience in the applications of ITAS and Concur systems.

PLACE OF PERFORMANCE

Onsite at Health agency in Bethesda MD Occasional Travel will be required.

OPERATIONAL HOURS

Normal tour of duty will be during normal business hours, Monday – Friday, excluding Federal Holidays. Additional hours may be added to support official travel duties. #J-18808-Ljbffr Shabas Solutions, LLC