Human Resources Assistant

HR Assistant

The HR Assistant provides broad, hands-on support across the HR Operations function, working closely with the HR Generalist to process employee data changes, maintain compliance documentation, and will help support recruiting, benefits, payroll-adjacent, and reporting tasks. This role is designed as a growth position: the HR Assistant will be cross-trained across the full scope of the HR Generalist role, with the intent of building the knowledge and readiness to step into that role in the future.

Key Responsibilities

Employee Data & Records

• Process employee data changes in ADP (address, department, status, pay/position updates)
• Maintain accurate, up-to-date employee files and documentation.

Compliance & Reporting

• Assist with building and processing federal and state required reports.
• Support unemployment administration tasks (claims documentation, responses, tracking).
• Help maintain compliance documentation and audit-readiness across employee records.

Benefits & Retirement Support

• Provide administrative support for 401(k) plan administration tasks as needed.
• Assist with benefits-related administrative tasks as needed, in coordination with the Benefits & Leave Administrator.

General HR Operations & Customer Service

• Serve as a front-line point of contact for employee questions, directing or resolving routine HR inquiries to support faster turnaround and better service to employees.
• Support the HR team with day-to-day administrative and transactional processing needs.
• Assist with special projects and process improvements as assigned.
• Help maintain HR department files, templates, and recurring reporting.

Growth Path

This role is the first step in a planned progression toward HR Generalist. As the HR Assistant demonstrates proficiency, responsibilities will expand toward full ownership of the HR Generalist scope (employee data changes, ADP/system administration, compliance documentation, federal/state reporting, unemployment administration), preparing for a future transition into that role.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree in HR, business, or related field a plus.
• No prior HR experience required — entry-level role; strong attention to detail, discretion with confidential information, and a service mindset are the priority.
• Comfortable learning HRIS/payroll systems (ADP experience a plus, not required).
• Strong organizational skills and ability to manage multiple transactional tasks with accuracy and timeliness.
• Clear, professional communication with employees at all levels.