Part-Time Office Manager (Charlotte)

Contractor Growth Network (CGN) is a fast-paced digital marketing company that helps contractors grow their businesses. We’re hiring a Part-Time Office Manager to keep the business running behind the scenes.

This is not a sit-back-and-wait role. You keep the office humming, the books clean, and the team taken care of, and nothing slips through the cracks on your watch. When something comes up that doesn’t fit a job description, you figure it out. You’ll work directly with our VP to keep the business moving.

If you love variety and take pride in being the person the team counts on, keep reading.

What You’ll Own

Finance & Bookkeeping

• Manage day-to-day bookkeeping in QuickBooks Online (QBO)
• Pull and organize financial data for leadership
• Prepare client contracts and manage the contracting process from start to finish
• Manage relationships with our accountant, outsourced partners, office park, and vendors

People & Payroll

• Run payroll accurately and on time in Gusto
• Own HR administration and organization in Gusto, including onboarding paperwork and employee records
• Assist with posting available jobs

Office Management

• Keep daily office operations running: supplies, space, and everything in between
• Own the company mainline: answer and route calls quickly and professionally
• Plan and run team events and office celebrations that keep our culture strong
• Book team travel as needed

VP Support

• Act as the VP’s right hand: take projects off their plate, pull information together, and keep them focused on the big picture

Who You Are

• Resourceful: you find a way, even when no playbook exists
• Adaptable: you’re comfortable pivoting mid-day when priorities change
• Organized: you can juggle bookkeeping, HR, and office operations without losing track of any of them
• Proactive: you see what needs to happen and do it without being asked
• A strong communicator: you represent CGN well on the phone, in contracts, and with vendors
• Comfortable with numbers: QBO and financial data don’t intimidate you
• A team player: you care about the people around you, and it shows

What Success Looks Like

• Books are current and payments are set up correctly
• The office runs so smoothly that no one has to think about it
• Client contracts go out accurate and on time
• Vendor and partner relationships are well managed

Qualifications

• Strong experience with QuickBooks Online (this is a MUST HAVE)
• Experience with Gusto or a similar HR/payroll platform
• Strong attention to detail
• Ability to thrive on a small, fast-moving team
• Prior experience in an office manager, operations, or administrative role preferred