Contract Manager, Center for Population Health Data Science Administration

Contract Manager Job Summary The Center for Population Health Data Science (CPHDS) aims to create a continuously learning public health system that harnesses data and technology to deliver responsive services, advance health for all, and drive equitable outcomes. CPHDS unites people, services, and technology to transform data into a trusted and shared resource that strengthens public health practice and maximizes impact. Accordingly, the Contract Manager will assume oversight responsibility for the negotiation of business promotion contracts related to the planning, implementation, coordination, and direction of financial and revenue generating services in support of CPHDS’ Five Priority Areas: Development Data for Equity & Social Justice; Data Infrastructure Modernization; Public Health Workforce Development; Advanced Epidemiology & Analytics; Strategy & Partnerships for Modernization. Responsibilities Plan, implement, coordinate, and oversee complex procurement and contract administration activities for the division, including the acquisition of goods, professional services, software, data, and operational resources necessary to support divisional and agency initiatives. Direct and manage multiple procurement methods and contracting processes, including micro‑purchases, small purchases, competitive sealed bids, requests for proposals, negotiated acquisitions, sole source procurements, intergovernmental agreements, and formal contracts, ensuring compliance with applicable City, State, and agency requirements. Develop, review, negotiate, and manage solicitation and contract‑related documents including scopes of work, evaluation criteria, contract amendments, budget modifications, memoranda of understanding, renewals, extensions, and vendor agreements to support operational and programmatic objectives. Coordinate and oversee the full lifecycle of procurement and contract administration activities, including procurement planning, submission routing, tracking, vendor engagement, approvals, implementation, monitoring, renewals, and closeout activities to ensure timely and compliant execution of divisional contracting actions. Serve as a senior procurement and contract administration advisor to divisional leadership, program managers, technical staff, and administrative teams regarding procurement strategy, contracting structures, operational risks, compliance requirements, vendor management, and administrative best practices. Coordinate and communicate directly with vendors, contractors, consultants, and external partners regarding procurement requirements, contract deliverables, timelines, invoicing, documentation deficiencies, compliance issues, and operational expectations to support successful contract performance and service delivery. Monitor contract expenditures, funding utilization, deliverables, and procurement‑related activities in coordination with divisional fiscal staff to support operational planning, budget accountability, contract compliance, and effective resource management. Direct and oversee procurement and contract administration activities within PASSPort and related City systems, including oversight submissions, vendor responsibility documentation, amendments, renewals, approvals, and compliance tracking to ensure accurate and timely processing of all procurement actions. Evaluate vendor and contractor performance by monitoring deliverables, reviewing supporting documentation and invoices, identifying performance concerns, coordinating corrective actions when necessary, and maintaining complete audit‑ready procurement and contract records. Coordinate with ACCO, General Counsel, Finance, Information Technology, and other agency stakeholders to resolve procurement and contracting issues, facilitate contract approvals, improve operational coordination, and support the efficient administration of divisional procurement activities. Provide managerial guidance and technical assistance to program and administrative staff regarding procurement planning, scope development, contract requirements, deliverables, procurement documentation, and applicable City and agency procedures governing procurement and contract administration activities. Develop, implement, and maintain procurement tracking systems, workflow monitoring tools, management reports, and operational dashboards that provide leadership with visibility into procurement activities, contract status, compliance requirements, and operational performance metrics. Analyze procurement operations, identify workflow inefficiencies, evaluate administrative processes, and implement operational improvements that strengthen internal controls, improve coordination, reduce delays, and increase the overall efficiency and effectiveness of divisional procurement and contract administration functions. Ensure procurement and contract administration activities remain compliant with applicable procurement regulations, audit standards, internal controls, funding requirements, and agency, City, State, and federal policies governing procurement and contracting operations. Why you should work for us Benefits: City employees are entitled to unmatched benefits such as: a premium‑free health insurance plan that saves employees over $10,000 annually, per a 2024 assessment. additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund. a public sector defined benefit pension plan with steady monthly payments in retirement. a tax‑deferred savings program. a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers. Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home. Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work. The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye‑Eun Ahn, Director of the Office of Equal Employment Opportunity, at View email address on click.appcast.io or View phone number on click.appcast.io. Minimum Qualifications A baccalaureate degree from an accredited college including or supplemented by 24 credits in accounting, including one course each in advanced accounting, auditing, and cost accounting and four years of satisfactory full‑time professional accounting or auditing experience, at least 18 months of which must have been in an administrative, managerial, or executive capacity or supervising a staff performing accounting or auditing work. A valid New York State Certified Public Accountant license and at least 18 months of satisfactory full‑time professional accounting or auditing experience in an administrative, managerial or executive capacity or supervising a staff performing accounting or auditing work. 55a Program This position is also open to qualified persons with a disability who are eligible for the 55‑a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55‑a Program. Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. #J-18808-Ljbffr