Business Manager, Finance Department - INTERNAL ONLY

Business Manager - Finance Department

This is highly responsible, professional, supervisory, complex fiscal management, technical and administrative work that requires analyzing, planning, developing, coordinating, monitoring current and long range budgetary and financial activities in the Board of Education's Business Office. Work involves responsibility for the administration and coordination of the Budget process for the Board of Education. It also involves supervising the maintenance and preparation of all financial reports, records, and statements for Federal, State, and City agencies. Must provide recommendations for process improvements and implement changes. Work is performed with considerable independent professional and administrative judgement in both methods and procedures, and initiative in planning and coordinating the activities of the budget operation. Work is performed under the direction of the Superintendent of Schools or designee and is reviewed through conferences and observation of results.

Illustrative Examples of Work:

• Prepares, directs, and implements the budget activities for the Board of Education and provides assistance to intra-departments in budget principles and procedures.
• Prepares periodic financial reports on the budget, such as projections, on a monthly, quarterly, and annual basis.
• Compiles and files the following reports: the State of Connecticut's Minimum Expenditure Requirement (MER) report, the Medicaid reimbursement forms for annual activity, the Non-Public Health and Welfare report Ed017, and the end of the year expenditure Ed001 report.
• Prepares, coordinates, and implements all State Inter-district Magnet School Budgets to assure proper spending.
• Assures schools are properly supplied and that warehouse maintains an adequate reserve inventory.
• Monitors the utilities of each school for efficient use and/or excessive waste.
• Authorizes payroll and purchase orders for the Board of Education.
• Supervises the Business Office Staff, which includes professional and technical assistants.
• Plans, analyzes and makes procedural and process recommendations relating to all phases of work in the department.
• Advises and assists department officials and employees in the proper procedures, processes, and use of appropriate forms.
• Reviews and analyzes data submitted by departments for completeness, accuracy and conformance to policies established by the Board of Education and Finance Department.
• Acts as coordinator for the Board of Education when dealing with other Municipal Departments with respect to budget analysis and procedures.
• Advises, instructs and trains subordinate employees in the performance of their duties.
• Plans, schedules, assigns and evaluates work of subordinate professional, technical and clerical employees.
• Performs related work as required.

Requirements of Work:

Graduation from an accredited four-year college or university with major course work in accounting, municipal finances, business administration, or public administration; Master's degree and/or School Business Administrator certification preferable. At least four years experience in budget, public administration and municipal finance work (including the Board of Education). Three to five years experience in the supervision of budgetary, public administration, or finance work, or any equivalent combination of training and experience which provides the following knowledge, abilities and skills:

• Knowledge of the Board of Education's infrastructure and operations of other city departments and agencies.
• Knowledge of the principles and practices of public administration and budgetary control.
• Knowledge of municipal accounting principles and practices.
• Knowledge of data processing, municipal payroll processing and the City's pension system.
• Ability to establish and maintain effective working relationships with department heads, staff associates, and peers.
• Ability to manage and supervise office personnel.
• Ability to analyze budgetary problems and recommend effective solutions.
• Ability to express ideas clearly in writing and orally.
• Ability to meet crucial deadlines and timelines.
• Proficiency in Microsoft Word and Excel software programs.

Salary and Terms of Employment: Local 3144 Salary Scale- Range 12, $94,064 - $147,933 Union Affiliation : 12-month work year Local 3144 This is a " Special Fund," non-tested position. Continued employment contingent upon availability of future funding.