Senior Accounts Payable Clerk

The Senior Accounts Payable Clerk is responsible for the accurate, timely, and compliant processing of accounts payable transactions for a multi‑location nonprofit organization. Reporting to the Controller, this role serves as a senior‑level contributor within the Finance Department, providing expertise in invoice processing, vendor management, credit card administration, and internal controls. The Senior Accounts Payable Clerk plays a key role in maintaining financial accuracy, supporting audits, and ensuring strong stewardship of organizational resources.

Essential Functions & Responsibilities

Accounts Payable Operations

• Process high‑volume accounts payable transactions, including vendor invoices, employee reimbursements, and recurring payments, ensuring accuracy and timeliness.
• Review invoices for proper approvals, coding, and compliance with organizational policies and funding requirements.
• Maintain accurate vendor records, including setup, updates, and documentation in accordance with internal controls.
• Prepare and process weekly or biweekly payment runs, including checks, ACH, and electronic payments.

Reconciliations & Financial Accuracy

• Reconcile accounts payable subledger activity to the general ledger.
• Assist with month‑end, quarter‑end, and year‑end close processes related to accounts payable.
• Investigate and resolve discrepancies, duplicate payments, or vendor inquiries promptly and professionally.

Credit Card & Purchasing Support

• Support the administration of organizational credit card programs, including receipt review, reconciliation, and compliance monitoring.
• Assist in enforcing purchasing and expense policies and providing guidance to internal stakeholders.

Compliance, Controls & Audit Support

• Ensure adherence to internal controls, accounting policies, and nonprofit accounting standards.
• Maintain organized and auditable records to support internal and external audits.
• Assist the Controller and Finance team with audit preparation and documentation requests.

Collaboration & Process Improvement

• Serve as a knowledgeable resource for department and site staff regarding accounts payable processes and requirements.
• Identify opportunities to improve accounts payable workflows, documentation, and efficiency.
• Participate in Finance system enhancements, implementations, or cross‑functional projects as assigned.

Finance Competencies

• Accounts Payable Expertise: Strong understanding of AP processes, invoice lifecycle, and vendor management.
• Accuracy & Attention to Detail: Demonstrated commitment to precise data entry and financial integrity.
• Internal Controls & Compliance: Knowledge of internal controls, audit requirements, and nonprofit accounting practices.
• Systems Proficiency: Comfort using accounting systems and automated AP tools; strong Excel skills preferred.
• Problem Solving: Ability to independently research and resolve discrepancies and payment issues.
• Communication & Collaboration: Effectively communicates with vendors, branch staff, and Finance leadership.

Qualifications

• Associate or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Minimum of 4–6 years of progressive accounts payable experience, preferably in a nonprofit or multi‑location environment.
• Experience working with accounting systems and electronic payment platforms.
• Strong organizational skills and ability to manage multiple priorities and deadlines.