Inventory Specialist

Inventory Specialist

Ensures adequate inventory of materials and products in accordance with inventory cycles and organizational philosophy. Conducts daily inventory analysis and provides monthly inventory turns, adjustments, and values to assure good inventory management. Adjusts and implements inventory control procedures. Coordinates and manages daily physical counts and assures product is not out of date. Frequent interaction with supply vendors and surgical and/or clinical personnel to handle transactions so product is available to meet customer needs. Maintains records required by regulatory agencies and policy guidelines (e.g. implant log with serial numbers, lot numbers and expiration dates). Provides documentation for root cause analysis (RCA). Assures supplies are flagged as chargeable in ORM for proper flow of charges to B/AR, identifies items that require a procedure code which are missing, assures accurate patient charging is completed and ORM billing records are verified within 48 hours. Communicate with peers and subordinates on inventory stock items that are new, backordered, expired, replacements and recalls, fills in as Technician when department is staff-challenged and cross-train with other Inventory Specialists to fill in when needed. Ensures departments are stocked adequately, conducting daily cycle counts to update quantity on hand. Reviews purchase orders thoroughly to guarantee no overstock of supplies resulting in waste. Conducts semi-annual or annual physical inventory resulting in a 1% variance or less. Analyzes reports for proper inventory management, including stock status report and ORM rejections. Analyzes lost charge report daily to catch errors resulting from incorrect inventory counts and fixes the error or meets with CS Assistant Director for guidance. Sends true lost charges on a regular basis to appropriate departmental personnel for review and correction. Performs accurate inventory transactions. Meets with vendors monthly/quarterly to review consignment levels and expiration dates to replace supply in a timely manner. Communicates all expired supply with department Director, or designee, to adjust inventory levels, if needed. Checks expiration dates on owned supply quarterly and documents progress quarterly.