Staff Accountant

Client: Non-Profit Organization
Role: Staff Accountant
PERM
Salary Range: $75,000-$80,000


Location: Manhattan, NYC Onsite (5 days a week onsite)
Role Summary


Role Summary


We are seeking a Staff Accountant to join a mission-driven nonprofit organization within the Finance, Data, and Technology team. This role is ideal for a proactive problem solver who will support senior finance leadership while taking ownership of maintaining accurate financial operations, grant tracking, and compliance in a nonprofit setting.


In this agile environment, the role extends beyond core accounting duties. The Staff Accountant will leverage a diverse skill set, contribute to cross-functional initiatives, and play a key role in advancing the organization's mission.


Key Responsibilities


Financial Operations & Compliance

• Accounts Payable & Receivable Management: Oversee the full lifecycle of AP/AR, including vendor onboarding, invoice processing, payment execution, invoice generation, and tracking incoming funds such as grants and donations.
• Tax & Regulatory Compliance: Manage filings, registrations, and compliance requirements across multiple legal entities in a nonprofit context.
• General Ledger Management: Record and categorize transactions, prepare journal entries, reconcile accounts, and maintain fixed assets in accordance with GAAP and nonprofit accounting standards.
• Data Validation: Ensure the accuracy and integrity of financial and operational data across reporting tools and dashboards.
• Expense Management: Record, itemize, and properly code expenses within the general ledger.
• Budget Oversight: Assist in preparing monthly Budget vs. Actual (BvA) reports and provide insights to support departmental budget management.

Grants, Restricted Funds & In-Kind Contributions

• Restricted Funds Management: Maintain and reconcile restricted funds to ensure compliance with donor intent and nonprofit fund accounting requirements.
• In-Kind Contributions: Track, record, and issue receipts for in-kind donations in accordance with nonprofit reporting standards.
• Financial Analysis: Prepare financial analyses and reports to support grant utilization, program effectiveness, and overall financial health.

Month-End Close & Audit

• Month-End Close: Perform monthly close processes, including account reconciliations, bank reconciliations, and variance analysis.
• Audit Support: Lead preparation for annual external audits, ensuring readiness of financial records and acting as a liaison with auditors.
• Standard Operating Procedures: Develop and refine accounting SOPs to strengthen internal controls and support organizational growth.
• Reporting: Generate financial reports in compliance with GAAP and nonprofit reporting requirements.

Qualifications

• Experience: Minimum of 2 years of accounting experience, including AP/AR and financial reporting.
• Nonprofit Experience: Prior experience in nonprofit accounting and grant management is preferred.
• Education: Bachelor's degree in Accounting, Finance, or a related field.
• Technical Skills: Proficiency in accounting software (e.g., QuickBooks), Google Workspace, and Microsoft Office.
• Interpersonal Skills: Strong collaboration and relationship management skills, with the ability to work across teams and with external partners.

EEO Notice


Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.


Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .


Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

Representation Notice


By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice


Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here ( ). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice


Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.