Senior Assistant Project Manager

Senior Assistant Project Manager

Position Title: Senior Assistant Project Manager

Location: NYC - 5 Boroughs and Long Island

Grade/Classification: 4 (D1) – Professional I

Salary Range: $77,764 - $97,762 (Includes NYC location differential of $5,054)

Bargaining Unit: CSEA

FLSA Status: Exempt

Last Revised: September 15, 2023

Primary Purpose

The Senior Assistant Project Manager, under the guidance of the Project Manager, performs technical and administrative functions required to develop and complete the design and construction of projects.

Essential Functions

• Read, review, interpret and comprehend plans, specifications, addenda, bid materials, contracts and other related documents and recommends approaches to resolving issues/completing assignments to project manager.
• Review bid documents, bid advertising, prepare bid summaries and recommend awards to Procurement.
• Observes the installation of the work on a regular or as needed basis, ensuring compliance with the construction documents.
• Coordinate the requirements, activities and work of all trades, testing agencies, design consultants and commissioning consultants.
• Conduct and/or attend job meetings, progress meetings and coordination meetings.
• Review, process and make recommendation for approval of payment requisitions, trade payment breakdowns, change orders, work authorizations and closeout packages.
• Evaluate proposals, change orders, and claims and make recommendations to the Project Manager.
• Develop, monitor and maintain project records and utilize the project management system (Contract Manager, PMweb, etc.) to input data into applications and databases.
• Utilize project data to prepare status reports and other specialized reports.
• Evaluate and make recommendations related to project schedules and budgets, and develop recovery plans related to project quality, budget and schedule.
• Develop and run labor allocation reports in CARRS (Cost Accounting Revenue and Recovery System).
• Perform site visits; assess conditions, monitor and observe construction, installation and testing of building systems and technology, operation and maintenance of buildings and/or facilities.
• Ensure compliance with contract provisions and the quality of design and construction work performed by architects, engineers, contractors and consultants.
• Consult with code enforcement agencies regarding interpretation and application of building codes and regulations.
• Assist in the evaluation of the conditions of buildings and properties and utilization of facilities.
• Maintain liaison with customer agencies and assist in the resolution of issues where appropriate.
• Manage assigned projects under the direction of the Project Manager.

Other Duties and Responsibilities

• Conduct surveys and inspections of existing and potential DASNY facilities to determine design requirements, existing conditions and construction deficiencies and to determine rehabilitation requirements.
• May conduct or participate in general construction, mechanical, electrical and structural quality assurance field inspections.
• May conduct or participate in quality assurance field inspections associated with assigned projects.
• May train and evaluate employees.
• Assist with the development, documentation and implementation of procedures.
• Assist with the assessment/development and implementation of internal controls, and participate in the review and testing of same.
• Undertake special assignments as directed.
• Must maintain regular attendance in accordance with DASNY attendance and leave policies.
• Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Cyber Security and Critical Infrastructure Coordination. (Standards can be found on the Intranet).

Supervision

May supervise one or more employees.

Physical/Mental/Visual Demands

Frequent travel may be required, depending on assignment, using public transportation, DASNY vehicle, rental vehicle or personal vehicle. This travel may include overnight stays at public accommodations and related establishments. Requires exposure to weather and temperature extremes, loud noises, heights (climbing ladders, scaffolding, etc.) and other work-safety hazards (chemicals, fumes, etc.) of a construction site. Requires physical mobility (movement from place to place), strength, dexterity and coordination. Requires endurance, concentration (prolonged physical activity with limited opportunity to rest) and complex and time-pressured decision-making. Must be able to work overtime or extended work hours as needed.

Essential Skills

• Demonstrated ability to read and comprehend plans, specifications, addenda, bid materials, contracts and related construction documents.
• Excellent oral and written communications skills.
• Demonstrated analytical and conceptual skills.
• Demonstrated ability to work independently and exercise sound judgment.
• Proficiency in PC applications such as Outlook, Excel, Word, Access and PowerPoint.
• Ability to lead and/or participate in team endeavors.
• Demonstrated record of taking initiative.

Work Environment

Workstation and location vary depending on assignment. Official station may be located at a construction field site. If not, frequent site visits will be required.

Minimum Qualifications

Bachelor's degree plus two years' experience as a DASNY Assistant Project Manager or Junior Field Representative; or Bachelor's degree plus three years relevant experience; or Associates degree plus four years' experience as a DASNY Assistant Project Manager or Junior Field Representative ; or Associates degree plus five years' relevant experience; or High School diploma or equivalent plus eight years of relevant experience.

Preferred Qualifications

Bachelor's degree in construction industry related field plus five years' construction industry experience with public or private projects. Minimum two years supervisory experience. PC applications and construction systems experience. Working knowledge and experience with construction systems (preferably Oracle Contract Manager and PMWeb, along with P6 scheduling).

Benefits Information

DASNY provides financing and construction services to public and private universities, not-for-profit healthcare facilities, and other institutions which serve the public good. We offer a comprehensive benefits plan, which includes:

• Choice of several health insurance plans
• Dental & vision insurance
• Membership in the NYS Retirement System
• Deferred Compensation Investment Plan
• 13 vacation days per year
• 13 sick days per year
• 5 days of personal leave per year
• 12 paid holidays per year (plus one float day)
• Tuition reimbursement
• Training & development opportunities

We Offer Additional Benefits, Which Includes:

• Telecommuting Work Plan - Employees are required to apply and obtain approval through management to telecommute according to DASNY's Telecommuting Program Guidelines. The days designated as telecommute days must be consistent with operational needs as determined by DASNY division, department and/or unit management. Employees may only telecommute on up to four (4) workdays per pay period and shall be limited to no more than two (2) contiguous telecommute workdays. Eligibility applies after 3 months of employment.
• Limited Work from Home (LWFH) – additional telecommute days according to DASNY's Telecommuting Program Guidelines. Eligibility applies after 6 months of employment.
• DASNY is a government employer for purposes of the Public Services Loan Forgiveness Program (PSLF Program). The PSLF Program forgives the remaining balance of certain student loans after making 120 qualifying monthly payments. For more information regarding PSLF Program and whether you qualify please visit the Studentaid.gov website.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.