Material Management Coordinator

Job Description

Job Description

Position Overview

Hyundai Rotem USA is seeking a detail-oriented and reliable Material Coordinator to support our passenger rail manufacturing project. Based on-site at the Kinkisharyo facility in Palmdale, CA, this position is responsible for performing joint material receiving verification and auditing with client/partner teams (Kinkisharyo), tracking incoming shipments, managing remaining inventory, and handling damaged or lost material records.

The ideal candidate possesses strong organizational skills, hands-on material/inventory coordination experience, and a collaborative mindset to thrive in a joint-operational, multi-organizational environment.

Key Responsibilities

Joint Material Receiving & Verification

• Joint Receiving & Verification: Collaborate directly with Kinkisharyo personnel to unpack, and verify incoming domestic and overseas rail components, outfitting material boxes, and hardware. 
• Quantity & Discrepancy Checks: Perform thorough physical quantity counts and quality checks against packing lists, bills of lading, purchase orders, and Bills of Materials.
• Defect & Discrepancy Reporting: Promptly identify, document, and report any material shortages, damage, or non-conformances to both internal management and partner counterparts.

Material Data Management & Tracking

• Data Entry & Documentation: Maintain, update, and manage all material logs, packing lists, receiving records, and inventory databases in a timely and accurate manner.
• Missing Parts Tracking: Assist in tracking, logging, and resolving shortage lists (squawks/snags) for missing or replacement parts.

Inventory & Material Control

• Warehouse & Inventory Accuracy: Maintain accurate inventory counts through regular physical audits and cycle counts in designated warehouse and line-side racking areas. 
• Status Reporting: Provide clear visibility on current material availability and remaining stock balances to internal management and project leads.

Damaged, Defective & Lost Material Management

• Discrepancy & Damage Logging: Identify, document, and report damaged, non-conforming, or missing items immediately during joint receiving audits or inventory counts.
• Lost Material Tracking: Track missing parts/shortages (squawks/snags) and maintain comprehensive records of lost or damaged items for replacement tracking and claims processing
• Discrepancy Resolution Support: Coordinate with quality, procurement, and supplier management teams to facilitate quick replacement or resolution of non-conforming/damaged materials. 

Qualifications

Technical Skills:

• Ability to accurately read and reconcile packing lists, shipping documents, part numbers, and Bills of Materials (BOM).
• Proficiency in MS Office (Excel, Outlook, Word) and experience with Inventory Management Systems or ERP/WMS database entry.
• Strong documentation and record-keeping skills for receiving audit logs, damaged material records, and inventory tracking reports.

Experience: Prior experience as a Material Coordinator, Inventory Control Specialist, receiving clerk, or logistics coordinator in a manufacturing environment (rail transit, aerospace, heavy machinery, or automotive industry preferred)

Teamwork & Demeanor: Strong interpersonal and cross-organizational communication skills; proven ability to collaborate effectively with client/partner representatives in a co-located facility.

Screening : Must successfully pass background checks, drug screenings, and physical capability evaluations.

Required Education

• Education: High School Diploma (or equivalent) with relevant logistics/material control training and 2+ years of hands-on experience, OR an Associate Degree in Supply Chain, Business, or a technical field.

Preferred Qualifications (Desired, Not Required)

• Prior work experience in the Rail Transit / Rolling Stock industry.
• Bilingual proficiency in English and Korean is a strong plus.