Office Support Clerk - Sheriff's Office

Overview & Benefits Oakland County is more than just a workplace. It is a place where you can make a real difference. As one of Michigan’s leading public service organizations, we are committed to strengthening communities, delivering essential services, and improving the quality of life for nearly 1.3 million residents. When you join our team, you become part of a mission-driven workforce guided by integrity, innovation, and a passion for public service. We offer competitive pay, comprehensive benefits, and the opportunity to do meaningful work that matters. Apply today and help shape the future of Oakland County, where we are All Ways Moving Forward. For more information about Oakland County benefits and employee perks, please visit: General Summary $37,790- $50,632 This position is onsite. Looking for an opportunity to support law enforcement while utilizing your administrative and customer service skills? If you enjoy working in a fast-paced office environment, providing exceptional service to the public, and keeping operations organized and running smoothly, this position within the Sheriff's Office may be the perfect fit. What You'll Do • Serve as the first point of contact for the public and Sheriff's Office employees, providing professional and courteous customer service. • Perform a variety of administrative and clerical duties in support of multiple Sheriff's Office divisions. • Utilize Microsoft Office and department-specific software to enter, retrieve, update, and maintain confidential records. • Review documents and data for accuracy, identify errors or omissions, and make corrections to ensure complete and accurate records. • Prepare correspondence, memos, emails, labels, envelopes, and other professional documents. • Maintain divisional files and records in accordance with established procedures. • Exercise sound judgment when handling routine office matters and appropriately respond to unusual situations or deviations from standard practices. • Use Countywide and Sheriff's Office software applications to complete daily assignments efficiently and accurately. Why You'll Love It • Make a meaningful impact by supporting the important work of the Oakland County Sheriff's Office. • Join a collaborative team dedicated to serving the community. • Work in a professional office environment where organization, attention to detail, and customer service are valued. • Develop your skills with a variety of Countywide and specialized law enforcement software systems. • Enjoy a stable career with opportunities to gain experience supporting multiple divisions within one of the region's largest Sheriff's Offices. Minimum Qualifications EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES REQUIRED MINIMUM QUALIFICATIONS Be a high school graduate or have a certificate of successful completion of the General Educational Development (GED) Test. Have had at least six (6) months of full‑time clerical work experience. Pass the total examination, including the employment medical, established for this classification. Successfully complete the six month probationary period. SPECIAL REQUIREMENTS When employed in the Sheriff’s Office, must submit to immunizations as required, as well as to tuberculin skin tests or chest x‑rays at County expense. SUPERVISION EXERCISED May orient new personnel. ESSENTIAL JOB FUNCTIONS Greets, registers, and assists clients and the public in filling out forms, questionnaires, and applications. Refers clients and forwards messages to proper parties. Responds to various inquiries by phone, email, and in person, using knowledge of the computer system and paper files to research and retrieve information. Confers with division personnel as needed to provide complete responses. Composes and types general letters and memoranda from rough drafts or general instructions, involving the assembly of data from computer and paper file or record sources. Inputs text and data to computer database forms using correct printed source documents or scanned bar code information. Reviews information for accuracy and corrects as required. Provides in-depth information about programs and services available through the Sheriff’s Office, referring as needed to updated reference documents and fee listings. May scan and use bar code information to locate and track documents on the computer. Schedules appointments or interviews by consulting a computer system or paper list, time schedule, or other record, or by contacting the appropriate parties. Reviews and keeps an updated copy of reference listings of personnel and services available for referral. Addresses various forms, envelopes, packages, etc., using a personal computer and printer. Sorts, opens, and distributes in‑coming mail and departmental materials. Files various reports, documents, correspondence, etc., following standardized office procedures. Operates various office machines such as fax, computer printers, and duplicating equipment. Utilizes current Countywide and/or department specific software to complete assignments. ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS Ability to communicate to accurately convey information, using tact and diplomacy. WORKING CONDITIONS Work is performed in a typical office environment. IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. ADDITIONAL DESIRABLE QUALIFICATIONS Coursework, training, and/or experience in office support methods and technology. Ability to communicate with the public in a clear, polite, and courteous manner. Reasonable knowledge of grammar, spelling, punctuation, and arithmetic. Reasonable ability to follow oral and written instructions. Reasonable ability to write legibly. Reasonable skill and ability in operating a variety of office machines such photocopiers, computer printers and fax machines. Reasonable ability to make routine decisions in accordance with departmental policies and procedures. Reasonable ability to utilize current word processing, spreadsheet, database, e-mail, and Internet software. Additional Minimum Qualifications Union* BU18 - International Brotherhood of Electrical Workers: Sheriff's Department (IBEW) *If applicable EEO Statement We are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, gender identity, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, marital status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. Inclusion Statement Oakland County is committed to welcoming applicants from all backgrounds, including those with prior convictions, as we believe in providing equal opportunities for all. We value the unique perspectives and experiences each individual brings to our team and are dedicated to fostering an inclusive, supportive workplace. If you have the skills and qualifications for the position, we encourage you to apply. All candidates are evaluated based on their ability to meet the job requirements, legal obligations and thrive in our organization. All ways, MOVING FORWARD. At Oakland County, we offer a stable and supportive work environment, competitive salaries, comprehensive benefits, professional development, and generous education assistance program. We value the dedication and hard work of our team and our commitment to the communities we serve - it's at the heart of our success. We're always seeking new ways to enhance our workplace and foster a culture of growth, inclusion, and innovation. We believe that our people are our greatest asset, and our future depends on the diverse perspectives, experiences, and talents of our team. Join us on our mission to keep Oakland County a vibrant place to live, work, and play.