Procurement Analyst

Procurement Analyst

The Office of Citywide Procurement (OCP) is the centralized procurement line of service with various external and internal functions, including ensuring that procurement processes comply with all applicable rules and mandates. In support of all City agencies, OCP is responsible for citywide contract management, quality assurance, and supply chain management. This work helps maintain the public trust and ensures that all products and services support the City's overarching environmental and economic justice goals.

The Procurement Policy Rules encompass those various requirements, as well as recommendations resulting from various audits of the unit's functions. This role will provide critical analytical and administrative support to the small purchasing team. DCAS seeks to hire a Procurement Analyst within the Citywide Procurement Operations (Small Purchase) Unit. Their responsibilities will include but are not limited to the following:

• Develop and conduct complex procurements for goods and services, utilizing various procurement methods.
• Conduct market research and analyses of the agency's needs to determine procurement requirements and specifications.
• Conduct vendor outreach and pre-bid meetings to clarify potential offerings and clarify client agency requirements.
• Lead proposal evaluation committees and select proposed contract awardees.
• Conduct cost/price analyses and negotiate with vendors to obtain the most advantageous contract terms and pricing for the agency.
• Draft contracts and supporting documents and obtain oversight approvals; respond to all related inquiries.
• Ensure contract proposals meet the agency's requirements and all relevant federal/state/city guidelines.
• Develop procedures for administration of contract and procurement activities, such as processing of bids and contracts, monitoring vendor performance, and effecting contract modifications.
• Administer contracts to ensure vendor performance and compliance with contract terms to obtain the best possible service levels for the agency.
• Monitor post award contract management and ongoing vendor preparedness.
• Establishes and maintains supervisory controls to ensure the unit's work is processed in a consistent and timely manner.
• Evaluates contract performance reports and recommendations submitted by subordinates, as well as agency audits and fiscal documents to ensure contract compliance.
• Prepares summary reports and recommendations to continue funding, provide additional funding of defund contracted programs and services.
• Prepare and conduct presentations related to solicitations, procurement policies, and related issues and initiatives, ensuring effective communication between client agencies, vendors, and OCP.
• Consult with and advise the Agency Chief Contracting Officer (ACCO) and other supervisors on buying policies.
• Identify potential cost reduction or cost avoidance opportunities.
• Participate in ongoing continuous process improvement programs; identify potential ways to increase efficiency and effectiveness of OCP procurement functions.
• Obtains corrective action where contractor has failed to provide contracted goods or services or is deficient in honoring terms of contractual agreement.
• Makes recommendation for non-award or cancellation of contract based on contractor's non-responsibility, and poor or non-performance.
• Generate contract modifications as necessary.
• Perform other related duties.