Administrative Assistant

Administrative Assistant

San Francisco, California, United States

ClearView Healthcare Partners is a premier life sciences strategy consulting firm headquartered in Boston, with offices in San Francisco, New York City, London, Zurich and Gurgaon. Serving clients in the biopharmaceutical, medical device, and diagnostic spaces, we provide world-class strategic decision-making support across a diverse range of business issues. Our goal is to inform actionable recommendations that allow companies to achieve their business objectives.

Role Overview

ClearView Healthcare Partners is seeking an administrative assistant (AA) in our San Francisco office to provide high-quality administrative support while contributing to a well-run, welcoming, and high-performing workplace. This role is responsible for dedicated administrative support for aligned team members, office operations support, and team building and culture activities, while partnering closely with the office manager and broader administrative team to deliver a consistent and effective office experience. Our administrative team is critical to each local office and operates as a global team, embodying company values and contributing to the office environment. This role will report directly to the office manager.

Key Responsibilities

Administrative support

• Provide dedicated administrative support to aligned leadership and extended leadership team members.
• Manage travel arrangements, including support for aligned project team travel where applicable.
• Manage and submit expenses in a timely and accurate manner.
• Support statement of work (SOW) tracking and related administrative follow-up.
• Provide calendar and scheduling support for internal and external meetings.
• Deliver printing, binding, and other day-to-day administrative support as needed.

Office operations

• Support a well-run, welcoming, and operationally ready office environment.
• Assist with coordination of internal and client meetings, including lunch orders, conference room setup, and virtual meeting setup.
• Support office and desk setup for new hires.
• Help maintain a well-organized, operationally ready office environment, with daily attention to shared spaces and supplies.
• Stock pantry and office supply areas and coordinate replenishment needs with the office manager.
• Receive, unpack, and store supplies in an orderly and efficient manner.
• Take inventory of office and pantry items in coordination with the office manager.
• Complete document management and data entry accurately and in a timely manner.
• Receive mail and packages and distribute them as needed.
• Provide front-of-office support, including greeting guests, logging visitors with building security, supporting parking validation, and managing the sign-out and return of loaner access cards for visiting employees.
• Help ensure kitchen and reception areas remain clean, tidy, and ready for daily use.
• Assist with setup and breakdown for office events.
• Manage the general office email inbox and direct inquiries appropriately.

Team building and culture carrier

• Help foster a positive, inclusive, and connected office environment that reflects company values.
• Contribute to a welcoming employee and visitor experience through responsive and service-oriented support.
• Participate in office and company events and internal initiatives that strengthen culture, collaboration, and cross-team relationships.
• Build effective working relationships across the office and contribute to a supportive team environment.

Qualifications

Required

• 2+ years of experience in an office environment.
• Professional written and oral communication skills.
• Proficiency with the Microsoft Office Suite.
• Strong attention to detail.
• Multi-task and prioritize effectively.
• Lift up to 50 pounds.
• Ability to be in the office 4-5 days a week

Preferred

• Previous experience in an administrative assistant or office support role.
• Familiarity with SharePoint and Salesforce.
• Bachelor's degree.
• Willingness to take on a range of tasks and work flexibly based on business need.
• Strong interpersonal skills and desire to build relationships.
• Alignment with ClearView's values.

The first-year base salary for this position is $65,000.

In addition to the base salary, you will be eligible for an annual discretionary performance bonus, and a comprehensive benefits package.

We recognize that not every candidate will meet every qualification listed. If you're excited about this role and believe you have relevant experience or transferable skills, we encourage you to apply. We value curiosity, a growth mindset, and a commitment to collaboration.

ClearView Healthcare Partners ("CV") is an Equal Opportunity employer. All qualified applicants will be considered for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by applicable law.