Judicial Assistant - Chambers Paralegal or Secretary

Job Title

A judicial assistant performs the following duties and responsibilities:

• Perform administrative duties, including using computer applications to prepare documents and correspondence, preparing hearing notebooks, printing, scanning, copying, taking meeting minutes, etc.
• Arrange and manage the judge's schedule, continuously updating and coordinating with the judge, chambers staff, legal parties, attorneys, the clerk's office, court unit executives, and other judicial officers.
• Maintain information storage and filing systems (electronic and paper) for case notes, filings, correspondence, publications, data, forms, and other documents.
• Identify unique matters and undertake special handling requirements.
• Receive, screen, and refer questions in person and via telephone.
• Respond to basic questions related to the status and scheduling of cases.
• Review legal documents assigned by the judge for completeness and accuracy.
• Conduct legal research using source material or the internet.
• Compose correspondence, procedural orders, and other documents that may require substantial research or analysis.
• Proof documents for spelling, grammar, punctuation, uniformity of style and format, and proper citation and review for conformity with court rules and procedures (including functions relating to the court's Case Management/Electronic Case Filing (CM/ECF) system).
• Screen cases for potential conflicts and maintain a recusal list.
• Track and monitor calendars, filings, hearings, etc.
• Maintain and update law libraries within the established budget.
• Maintain financial disclosure information.
• File orders, notices, and opinions in the court's electronic filing system.
• Create and update templates and standard documents for orders, motions, and other related documents.
• Make travel arrangements and prepare vouchers for travel advances and payments for chambers staff.
• Arrange meetings and conference agendas.
• Maintain office supplies and inventory of property assigned to chambers.
• Place calls for repair of office equipment.
• Assist with automated systems and software for chambers staff.
• Monitor deadlines, prioritize tasks, and determine need for action by the judge.
• Monitor caseload and organize information related to cases.
• Compile and arrange information and data and prepare required periodic reports regarding court and non-court activities; and
• Other related duties as assigned by the judge.