Office Manager

Job Description

Job Description

We are looking for an experienced Office Manager to support executive leadership and oversee daily office operations for a manufacturing organization in Charlotte, North Carolina. This Long-term Contract position is ideal for a candidate with relevant experience and strong attention to detail who can balance executive support, office coordination, and special projects while maintaining a high level of discretion. The role requires strong organizational ability, sound judgment, and the confidence to manage priorities across scheduling, travel, vendor relationships, and workplace activities.

Responsibilities:
• Provide high-level administrative support to senior leaders, helping coordinate priorities so business activities stay on track and leadership operations run smoothly.
• Oversee executive calendars, arrange meetings, and manage the flow of information, ensuring leaders are prepared and key commitments are organized effectively.
• Coordinate detailed travel plans for executives, including lodging, transportation, and related logistics, while adjusting arrangements as business needs change.
• Prepare and update business documents such as spreadsheets, presentations, records, and other administrative materials needed for daily operations.
• Serve as a central point of contact between leadership, employees, external partners, and service providers, promoting timely and clear communication.
• Manage office services and vendor relationships, including supply management, facility-related services, and annual contract review to support budget adherence and workplace efficiency.
• Partner with HR on workspace and desk coordination, employee notices, and office-related communications that help maintain an organized and informed environment.
• Support internal events, meetings, team lunches, and employee recognition activities such as birthdays, anniversaries, holiday outreach, and bereavement acknowledgments.
• Maintain office storage, oversee company-related subscriptions and shared resources, and coordinate with property management to communicate facility updates to staff.• Bachelor’s degree required; a degree in Business or a related field is preferred.
• More than 3 years of experience providing direct support to C-level executives or senior leadership.
• Demonstrated ability to handle confidential information with professionalism, discretion, and sound judgment.
• Strong time management skills with the ability to manage multiple priorities, track open items, and follow through consistently.
• Excellent written and verbal communication skills in English, with the ability to interact effectively across all levels of the organization.
• Proficiency with Microsoft Office 365 and solid general computer skills for document preparation, scheduling, and administrative coordination.
• High attention to detail and the flexibility to adapt quickly in a fast-moving office setting.
• Notary certification is a plus.